Administrative Supervisor 1, BC Children’s Hospital, Vancouver

Job title: Administrative Supervisor 1, BC Children’s Hospital, Vancouver

Job description: Administrative Supervisor 1,

BC Children’s Hospital,

Vancouver

Are you a highly organized person with strong administration skills?The Administrative Supervisor is responsible for a variety of administrative and operational functions, related to the daily operations of Child Health programs.

What you’ll do

• Provide daily supervision and functional guidance to delegated staff using effective management techniques (e.g., monitoring performance, coaching, and skill development) to support the achievement of required outcomes and ensure adherence to accreditation, regulatory, and safety standards. Investigate work and staff issues, conduct first-level performance management, escalating complex discipline issues as may be required.
• Act as a resource across Programs by providing functional guidance regarding staffing, policies and procedures, business processes, and system navigation.
• Manage the recruitment and selection process for designated staff vacancies, including initiation of posting, screening of applications, scheduling/conducting interviews involving clinical representatives as required, and completing reference checks. Negotiate start date with incumbent’s immediate supervisor and arranges orientation of incumbent in designated area. Complete and sign Human Resources documentation to affect the change(s).
• Responsible for probationary and annual performance review process for designated staff by soliciting/ compiling feedback, and reviewing it with the employee. Appropriate and timely follow-up is conducted.
• Ensure that rotations for delegated areas are correct and appropriately coded. Authorize and schedule relief staff as required to maintain staffing levels and minimize disruption.
• Participate in LEAN, business process re-design and other quality initiatives for the designated programs and facilitates implementation of approved modifications to ensure optimal use of organizational resources and safe delivery of patient care.
• Collaboratively support planning for and integration of new medical staff into the programmatic structure. Perform timekeeping function, inclusive of hours submission and vacation bank management, for all physicians within designated portfolio(s).
• Assist in the compilation of annual and ad hoc capital budget requests. Order any minor equipment as directed.
• Complete and submit e-forms related to postings, new hires, transfers, leaves and resignations.

What you bring

• A level of education, training, and experience equivalent to grade 12 education or higher, and secretarial or business training, plus a minimum of five years related experience as an administrator, co-ordinator or supervisor.
• Proven leadership experience in a management role including successful management of staff in a unionized environment. Demonstrated capability of maintaining high level of effectiveness and performance under pressure.
• Excellent oral and written communication skills with the ability to communicate effectively and tactfully with individuals at all levels, both internal and external to PHSA, C&W and UBC. Ability to work independently, plan, organize, coordinate, prioritize and meet deadlines.
• Advanced level of computer proficiency in Microsoft Office Suite and a working knowledge of PC applications.
• Physical ability to perform the duties of the job.

What’s in it for you

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
• Access to more than 2,000 in-house training programs.
• Enjoy a comprehensive benefits package, including municipal pension plan.
• 12 annual statutory holidays with generous vacation entitlement and accruement.
• Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job type Regular Full-Time
Location Vancouver
Hours of work 08:30-16:30 with flex as per operationally required
Reference number 110162

What we do

BC Children’s Hospital (BCCH) provides care for the most seriously ill or injured children from across British Columbia. (BCCH) is part of the Provincial Health Services Authority (PHSA).

( ) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs:

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.
Labor Agreement Excluded
Requisition # 110162-2357812
Work Site 4500 Oak Street, Vancouver
Job Type Regular, Full-Time
FTE 1.00
Hours of Work 08:30-16:30 with flex as per operationally required
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date

Company: Provincial Health Services Authority

Expected salary:

Location: Vancouver, BC

Job date: Sun, 13 Jun 2021 03:30:08 GMT