Curriculum & Education Administrator

Job title: Curriculum & Education Administrator

Job description: Date Posted: 06/21/2021
Req ID: 4903
Faculty/Division: Temerty Faculty of Medicine
Department: Institute of Medical Science
Campus: St. George (Downtown Toronto)

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

With over 600 faculty and 500 students, the Institute of Medical Sciences (IMS) was established to foster education and scholarship in the Clinical Departments of the Faculty of Medicine. We specialize in translational research with a strong emphasis on bench-to-bedside clinical applications, and we are a graduate unit of choice for MDs seeking training as a clinician investigator. Our graduates have been appointed to instrumental positions as academic and health care professionals in universities, government and private industry.

As Curriculum & Education Administrator, you will work closely with IMS Graduate Coordinators and Chair of IMS Curriculum committee to coordinate the review, development and evaluation of all graduate courses within our Institute. Drawing upon your strong communication and organizational skills, you willadditionally support the Director of Summer Undergraduate Research Program and all program endeavours, including applications and awards. Your proven digital fluency coupled with your keen interest in quality improvement initiatives will contribute to our ongoing success.

Your responsibilities will include:

• Providing detailed information to students on program and course requirements
• Scheduling appointments for prospective students, applicants, and current students to address individual needs
• Checking completeness of applications and passing on application documents for review; collecting and passing on submissions for Summer Undergraduate Research Program award competition
• Scheduling committee meetings and troubleshooting timetabling conflicts
• Coordinating event logistics, including Summer Undergraduate Research Program Research Day and IMS Scientific Day
• Coordinating the recruitment of teaching assistants and course instructors
• Monitoring accounts for projects and programs

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience
• Minimum two years of related administrative experience, preferably in a University or post secondary environment
• Demonstrated experience coordinating academic programs, including monitoring student progress, supporting course enrolment, coordinating timetables, reviewing applications and coordinating course evaluations
• Experience providing committee support and coordinating events
• Experience maintaining databases and drafting and editing content (handbooks, newsletters and websites)
• Experience monitoring and maintaining project and/or program budgets
• Advanced proficiency with MS Office Suite, survey tools (Microsoft Forms, Survey Monkey), student information systems (ROSI/ACORN), learning management systems (Quercus) and content management systems (Drupal)
• Excellent communication (verbal and written), interpersonal and customer service skills, interacting with people of diverse backgrounds
• Must have excellent organizational skills; demonstrated diplomacy, judgement, and strong initiative required
• Must have strong attention to detail
• Ability to deal professionally and tactfully with a high volume of public inquiries
• Ability to maintain strict confidentiality; ability to multi-task and meet deadlines with frequent interruptions; ability to work on own initiative independently but also collaboratively within a team

Assets (Nonessential):

• Experience supporting recruitment for teaching assistants and/or course instructors
• Experience working with Graduate Education Management System (GEMS) and FileMaker
• Experience with FIS or related financial systems

To be successful in this role you will be:

• Communicator
• Diplomatic
• Multi-tasker
• Organized
• Team player

Closing Date: 06/30/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 — $58,824 with an annual step progression to a maximum of $75,227. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Dinuka Perera

Company: University of Toronto

Expected salary: $58824 per year

Location: Toronto, ON

Job date: Wed, 23 Jun 2021 05:47:56 GMT