ADMINISTRATION & EVENTS COORDINATOR

December 25, 2021 Business Management and Administration

Job Overview

Job title: ADMINISTRATION & EVENTS COORDINATOR

Job description: Canada’s Ocean Supercluster (“OSC”) is an innovative and imaginative organization based in Atlantic Canada with National scope that is ensuring Canadians achieve sustainable economic growth in our ocean-based industries while preserving the health and protection of one of our greatest natural resources.The OSC’s mandate is to collaborate with investors and partners from across ocean industries to develop and commercialize innovative solutions to shared challenges. The OSC guides projects from the conceptual to the actual; partnering with industries who have big goals and innovative concepts. Actualizing these ideas is our passion and the process is our mission. This journey is not for the faint of heart; we are charting new territory; we move with urgency to see these projects launch and create new ways of collaborating, thinking, and executing to completion. Our team of professionals are dedicated to our vision and are eager to succeed. We are seeking a new team member to come aboard this journey.ADMINISTRATION & EVENTS COORDINATORReporting to the OSC’s Office Manager, the Administration and Events Coordinator is responsible for supporting a broad range of administrative activities and effectively delivering OSC events and meetings. The role requires exceptional organizational skills to tackle multiple responsibilities as well as a strong capability to develop sound working relationships with the OSC Executive Team, its delivery partners, members and other stakeholders.The successful candidate for this role will be a detail-oriented self-starter who thrives on ensuring projects, assignments and priorities are accomplished on time with a high level of quality and accuracy. This role is at distance, so harnessing technology to manage your workload and amplify your sound communication skills is a must.ResponsibilitiesSupport members of the OSC Executive Team by way of expense reporting, calendar management and travel bookingWork closely with the team to complete administrative tasks in a timely manner and with great attention to detailSupport document preparation including correspondence, reports and presentationsSupport efforts related to OSC asset tracking and deployment/procurement of IT and office related assets Support the Office Manager with ad hoc activities as they ariseWork collaboratively with the internal OSC team to understand key priorities for events, workshops and team offsites ~ and delivering on those specificationsDrive logistics and support delivery of events (e.g. forums, workshops, etc.) for OSC partners to connect, network and partner, including but not limited to:Technical tests for speakers and participantsDetailed run sheets for eventsAll logistics, whether a virtual or physical event (e.g. virtual platform/venue/food/etc.)Coordination with speakers/participantsAssist and/or lead collection and tabulation of feedback and analytics of OSC events using data where possible (may include documenting outcomes and meeting notes, etc.)Actively plan and assist in organizational Social Committee Meetings and other OSC team meetings as requiredSupport delivery of internal initiatives where applicableContract (1 year) salaried position with option to extendQualificationsExperience & Qualifications:Some post secondary education or certification in Administration and/or Event Planning3 or more years’ experience in a similar roleEvents Planning/Delivery experience as part of past rolesAdvanced working knowledge of Microsoft Office Suite, Adobe Acrobat, and SharePoint.Proven hands-on expertise with relevant business and event technologies and software platformsBonus Skills:Bilingual (French and English)Experience with client relationship management tools (CRM)Experience with membership-based business modelsExperience working in one or more ocean industryAttributes & Fit:Strong organizational and critical thinking abilitiesThe ability to multi-task and juggle multiple prioritiesAbility to build and maintain effective partnershipsPersonable, presentable, articulate and generates enthusiasm, excitement and engagement with their surrounding teamExcellent verbal and written communication skillsComfortable and polished presentation skillsComfortable working and collaborating both virtually and remotely with othersDetail-oriented coupled with proven sense of urgency to get things done well and on timeA relationship builder who is passionate about our vision and its potential SkillsAdministrative Assistants, Event Planning, Events, Executive Administrative, Innovative, Organizational Skills, SupportArrayAbout Canada’s Ocean SuperclusterChanging the Way Ocean Business is DoneCanada’s Ocean Supercluster is growing the ocean economy in a way that has never been done before, where leaders in fisheries, aquaculture, defense, offshore resources, marine renewables, bioresources, shipping, and ocean technology are coming together to develop and commercialize solutions to shared ocean challenges, while advancing Canada’s position as a global leader in ocean.Other InformationIf this sounds like you and you have a passion to bring value and contribute to an organization that is making an enormous impact, we want to hear from you. Submit a combined PDF document of your resume, highlighting your relevant experience with a cover letter outlining why you are ready to join a self-driven team of professionals with the subject line: ‘OSC’s New Admin/Events Coordinator with a compelling cover letter as to why you are the best candidate for the role. We embrace inclusion and diversity and welcome applicants to self-identify. Please feel free to indicate in your cover letter if you belong or self-identify in one of the underrepresented groups: Indigenous persons, racially visible persons, persons with a disability, women, and persons of a minority sexual orientation and/or gender identity.All applications will be reviewed, although only those selected for an interview will be contacted. All interviews will take place with your safety in mind and will be at distance through technology. We appreciate your interest in joining Canada’s Ocean Supercluster.

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Location: Halifax, NS

Job date: Sat, 25 Dec 2021 05:20:05 GMT

Job Source: Careerjet.ca