Administrative Assistant Education Building
Job Overview
Job Number: 42473Job title: Administrative Assistant Education Building
Job description: The purposes of this position are:
- To provide secretarial, clerical, and administrative services within the administrative policies and procedures established by the Education Department and as administratively directed by the Director of Education.
- To provide a variety of secretarial, clerical, and administrative services to the Curve Lake First Nation Education Department.
The duties and responsibilities of this position are as follows:
- Provide reception services at the front counter of the CLFN Education Administration Building
- Date stamp all incoming documents and distribute/file accordingly
- Provide clerical, secretarial, and administrative assistance, transcribe, type and file correspondence, minutes, agendas, and reports
- Research and prepare draft correspondence, memoranda and reports as required
- Assist in arranging and scheduling interviews and reference checks
- Assist education staff with organization, preparation, set-up and scheduling of professional development events, administrative and committee meetings (minute taking as required)
- Respond to telephone and staff inquires with information, or direction to the appropriate staff
- Organize, order and track office supply expenditures
- Draft cheque requisitions and invoices as required
- Ensure proper function of all office equipment and make appropriate arrangements for repairs and/or maintenance
- Make travel arrangements as requested and ensure all travel arrangements have purchase order authorizing expenses, record the purchase order on all-correspondence relating to the travel arrangements being made and prepare travel claims
- Maintain travel itinerary for all travel arrangements made and distribute to appropriate staff
- Contact suppliers to resolve shortages, missed deliveries and/or other problems Program Delivery
- Assist in the development and maintenance of files as required
- Prepare and process cheque requisitions and purchase orders.
- Assist in the procurement of services and resources as outlined in the CLFN Procurement Policy
- Perform other duties as may reasonably be required by the Director of Education
Education & Experience:
- Successful completion of a post-secondary education diploma with a background in either office administration/secretarial services with 2 – 3 years experience
- Secretarial and clerical skills at a high level
RATED REQUIREMENTS:
Knowledge/Skills/Abilities:
- Good knowledge of office practice
- Working knowledge of CLFN services, procedures, and policies
- Knowledge of Indigenous educational settings
- Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
- Ability to take initiative to complete an assigned task
- Ability to work within a team setting
- Displays initiative and strong interpersonal skills
- Excellent organizational skills
- Strong communication skills, both written and verbal
- High level of comfort with information and computer technologies
- Dynamic creative and visionary
- Flexible
- Must demonstrate and ensure a high level of personal and professional conduct
Personal Suitability:
- Be honest and trustworthy
- Be respectful
- Be flexible
- Demonstrate sound work ethics
- Possess awareness and sensitivity to the history, language, culture and traditions of the Michi Saagig of Curve Lake First Nation
- Must demonstrate and ensure a high level of personal and professional conduct
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Company: Curve Lake First Nation
Expected salary:
Location: Curve Lake, ON
Job date: Fri, 12 Aug 2022 01:57:21 GMT
Job Source: Careerjet.ca