Administrative Coordinator at Humber Institute of Technology & Advanced Learning

Job title: Administrative Coordinator at Humber Institute of Technology & Advanced Learning

Job description: Overview

Administrative Coordinator
– (17771)

Find Your Spot at Humber

If you are interested in higher education and are looking to contribute to the largest polytechnic College in Ontario as we shape the future of our students and communities, here is your opportunity to join our team.

At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education. Humber employees are a diverse group of committed, caring and fun-loving people. We learn and grow together. We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

Humber is a place like no other. Here you will “Find Your Spot” and build a career and future that grows as we grow. In this rich, diverse workplace, we encourage innovation ideas. We support you to find deep meaning and purpose so that you can be proud of what you do and where you work.

The Office of the Registrar supports and celebrates student success. We provide students and the campus community with support through the distribution of key information, high-quality service delivery and the maintenance of essential systems and processes. Our dedicated staff work in a myriad of areas including Student Recruitment, Admissions, Customer Service, Fees, Financial Aid, Registration, Reporting, Student Systems, and Transfer Services at both our North and Lakeshore campuses. We are a collaborative team that welcomes innovation, upholds a culture of inclusiveness and respect, and supports wellness.

Role Profile

Administrative Coordinator

Under the direction of the Business Manager, Office of the Registrar, the Administrative Coordinator supports the management team with day-to-day and strategic initiatives. The incumbent provides support and maintains documentation related to hiring, such as processing staffing paperwork, prescreens applicants, conducts reference checks, and may participate in the hiring selection committee, and supports ongoing staffing issues such as attendance, contract management, and on-going staff development. The incumbent maintains the departmental complement report and reconciles the report with the Finance department on a quarterly basis, creates purchase orders, processes payment, reconciles corporate p-card purchases. The incumbent supports the onboarding of new staff to the Registrar’s Office, facilitates Human Resources Management System (HRMS) training, and the logistics related to college requests for Student Information System (Banner Student) training. Training can include members of the Registrar’s Office and other departments throughout Humber.

In addition the incumbent assists with on and off-campus events such as Convocation with logistical planning and coordination for all activities surrounding the events. The incumbent is expected to support various departmental initiatives and projects, some involving Information Technology Services (ITS), Facilities, Human Resources, etc. The incumbent coordinates the documentation and logistics related to Humber’s Refund Review, Petition for Late Withdrawal, College-Level Appeal (Academic) and College-Level Appeal (Non-Academic) processes. The incumbent will deal with sensitive and highly confidential information and communicates directly with applicants, students, staff, college administrators and other authorized third-parties.

Qualifications

Education

The successful candidate will possess a three year post-secondary diploma or degree In Human Resources or Business Administration or a post-secondary diploma or degree along with a Human Resources certificate.

Experience and Skills

A minimum of 2 years of experience in a fast-paced and complex coordination role is required. The successful candidate will have the ability to: manage multiple competing priorities simultaneously, amongst critical deadlines and interruptions, while thinking strategically and critically about the client/candidate and providing exceptional service; work in a team-based environment, where achievement of deliverables requires effective communication and follow through; and work discretely with sensitive/confidential information. The successful candidate will also have strong interviewing skills; excellent problem solving skills with strong organizational knowledge; the ability to thoroughly think through issues and situations to determine the best resolution; strong project/event planning, coordination, and implementation skills, exceptional attention to detail and demonstrated ability to undertake tasks and duties according to procedures and standard processes; ability to work well under pressure while demonstrating confidence and good judgment, the ability to remain calm during an emergency or when dealing with difficult situations; excellent interpersonal skill, along with strong written and verbal communication skills; and proficiency with Word, Excel and Outlook. Preference will be given to candidates with experience working with the provisions of the College Agreements and College practices related to staffing.

Successful Applicants:

• Must have access to a reliable internet connection
• Must have a suitable and/or private work space to take calls from home/remotely
• Comfortable with occasional on-site/on-campus work (e.g. coordinating projects, supporting new hire on-boarding, providing general office support, etc.)
• Should be comfortable working from home/remotely, until such a time where the transition to on-campus work resumes (pending direction from government officials).

We thank all applicants for their interest in this position. Only applicants selected for an interview will be contacted. Consideration for Support Staff and Academic positions will be given to internal employees in accordance with the respective collective agreements.

Humber is committed to a workforce that reflects the diversity of our students and our city. We actively seek qualified individuals from equity seeking groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment. Humber College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our HR Generalists will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Hours Per Week: 37.5
Position Type: FT Administration
Work Locations: North Campus 205 Humber College Blvd. Etobicoke M9W 5L7
Job Family: Student Affairs and Services
Job Posting: 5/19/21
Department: Office of the Registrar

Company: Humber Institute of Technology & Advanced Learning

Expected salary:

Location: Etobicoke, ON

Job date: Thu, 20 May 2021 22:29:03 GMT