Assistant Accountant

Job title: Assistant Accountant

Job description: Reporting to the Accounting Supervisor, the incumbent will ensure that financial records are maintained in an accurate and timely manner. Incumbent is responsible for day-to-day accounting processes (book-keeping, banking, cheque processing, reconciliations, reporting, etc) as well as assisting with budgeting, forecasting, and annual audit.

Job Responsibilities:

• Perform Accounts Payable
• Verify supplier invoices against receiving records and ensure that invoices are properly authorized before processing. Follow up discrepancies between purchase orders and invoices with appropriate personnel.
• Ensure expense claim forms are properly approved before processing payment.
• Enter invoice details in ACCPAC A/P module; ensure invoices are coded in accordance with MOHLTC guidelines for each funding envelope.
• Review envelope spending with LTC personnel to ensure that year-to-date purchases are within funding limits.
• Review aged A/P trial balance on a regular basis; prepare monthly cheque run; ensure cheques are forwarded for signature to the officers with the appropriate signing authorities.
• Resolve invoice disputes with vendors and buyers.
• Perform Accounts Receivable
• Maintain A/R sub-ledger in ACCPAC including setting up of new resident accounts, issuance of monthly sales invoices and credit notes and applying payments to residents’ accounts.
• Maintain A/R sub-ledger’s invoice, receipt & occupancy record in excel file for further analysis.
• Prepare monthly electronic fund transfer batch for upload to the bank.
• Deposit cheques to the bank.
• Issue monthly statements to residents or their family members.
• Prepare yearly application for Reduction of LTC accommodation fees for eligible basic room residents. This includes collection of income tax notices of assessment and other necessary information from residents in meeting the MOHLTC requirements for the application.
• Review aged A/R trial balance on a regular basis and follow up on overdue receivables; hold meetings with residents’ family members where necessary to resolve issues with unpaid invoices.
• Maintain statistics of occupancy revenue and rates.
• Issue annual accommodation fee receipt to residents for tax filing purposes.
• Follow up enquires with residents for any accounts balance checking, change of bank information.
• Maintain residents’ files for MOHLTC inspection and year-end audit.
• Perform and coordinate General Ledger, bank reconciliation and Month-end and Year- end close
• Perform weekly bank reconciliation for Accounting Supervisor’s review.
• Prepare month-end journal entries including prepayments, accruals, MOHLTC subsidy revenues and depreciation.
• Reconcile inter division current accounts.
• Record expenditure recoveries of nutrition & dietary from various departments.
• Review general ledger accounts for accuracy.
• Record month-end accruals for goods received but not yet invoiced.
• Assist with the preparation of audit working papers.
• Assist with the preparation of annual reconciliation report to MOHLTC.
• Maintain Trust Account
• Maintain residents’ trust account receipts and disbursements. Deposit resident’s cheque to bank trust account.
• Reconcile cash account with cash on hand & prepare monthly reconciliation for residents sub-ledger & bank account.
• Issue quarterly statements to residents.
• Prepare working papers for year-end audit.
• Perform other accounting duties
• Provide assistance in fundraising events such as event registration and cash collection.
• Arrange regular cash collection from newspapers, café and meal ticket sale and deposit to
• Deposit receipt from customers.
• Record monthly meal expenses invoices from Dietary.
• Any other duties that may be assigned from time to time.

Qualifications:

• Post-secondary education in Accounting and Finance.
• 2 years of bookkeeping experience.
• Working toward accounting designation an asset.
• Demonstrated proficiency in Microsoft Office applications with an emphasis on Excel.
• Possess a high degree of accuracy with attention to detail.
• Proven organizational, planning and prioritizing skills.
• Ability to manage multiple projects, tasks and assignments while meeting strict deadlines.
• Strong verbal and written communication skills (both Chinese and English) with a demonstrated ability to provide superior customer service.
• Demonstrated ability to work independently as well as part of a team.

Note: We thank all candidates for their interests. However, only those selected for interviews will be contacted. No phone calls please.

Disclaimer: Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

Company:

Expected salary:

Location: Richmond Hill, ON

Job date: Mon, 07 Jun 2021 06:16:53 GMT