Business Administration Support

Job title: Business Administration Support

Job description: Job Reference# 13222695

Company Overview

• Length of Assignment: 1 year 6 months.
• Work Location: Fort Saskatchewan, AB.

Key Responsibilities:

• The Production Time Focal is responsible for all payroll entries including reporting, problem-solving and troubleshooting.
• Payroll: Maintain a skill level in the CATS (Cross Application Time Sheet) SAP Program and a constant knowledge of the Hourly Payroll Practices.
• Subject matter expert for SchedulePro tool used for shift scheduling and timesheets by Production Team Members.
• Timely and accurate input of exception time into HR CATS (Overtime, absences, shift changes, work up, etc.)
• Act as a resource for payroll inquiries/issues in consultation with the Hourly Time Focals and HR Service Desk if required.
• Audit time entries prior to payroll deadline each pay period per HR auditing standards.
• Validate and assist in yearend quota balance reconciliations for payouts and carryovers.
• Ensure appropriate quota entitlements are showing in SAP for each hourly employee in Quarter 1 of each year.
• Responsible for ensuring CATs documentation is secured and confidential in line with current policy.
• Interfaces with Human Resources and the payroll team on overtime policy issues and the data entry and reporting processes.
• Attends monthly payroll meetings and participates as meeting chair on a rotational basis.
• Compiles various reports including but not limited to the Production monthly overtime report, quarterly absence reports, yearend sickness reports.
• Provides back up support for other Production Time Focals for time entry & timesheets/inquiries.
• Onboard new Production hourly & staff in regards to pay practices and timesheet process by giving presentations or sending out emails.
• Coach PTMs and Production Team Leads when necessary to make the process effective and to ensure consistency Administrative.
• Order and maintain stationery supplies for the Asset staying within budget.
• Obtain proper approval before ordering any special items not on standard stationary item list.
• Supplies may also be ordered for nearby BRMs and Maintenance workshops.
• Timely and accurate resolution of expense statements.
• Functional Site Owner for Asset team (SharePoint).
• Records Management Focal for Asset Team (SharePoint).
• Support Production with ad-hoc projects to deliver for the business.
• Other duties as required.

Experience/Education:

• High school diploma or equivalent required.
• Business Administration Certificate or Office Administration Certificate preferred.
• Proficient at using office software such as MSWord, PowerPoint, Excel, Outlook, etc. SAP (CATS) experience would be an asset.
• Subject matter expert on employee paystubs for troubleshooting and training.
• Experience with balancing competing priorities.
• Excellent communication and interpersonal skills and ability to interact with staff at various levels.
• Handles sensitive matters with integrity and discretion.
• Excellent time management in order to work within tight deadlines, data accuracy and ability to understand complex pay policy and procedures.

**We thank all applicants for applying, however only those considered for an interview will be contacted directly**

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of visible minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

Looking for more opportunities? Check out our website at www.spiritomega.org

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Company: Spirit Omega

Expected salary:

Location: Fort Saskatchewan, AB

Job date: Wed, 13 Jul 2022 23:15:22 GMT

Job Source: Careerjet.ca

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