Finance & Administration Assistant

Job Overview

Job Number: 20669

Job title: Finance & Administration Assistant

Job description: Reporting to the Manager, Finance & Administration (FM), and under the direction of the FM and Associate Executive Director, the Assistant, Finance & Administration carries out a variety of duties related to daily operational and administrative procedures, financial management, data collection/processing/reporting, and other requirements of programs and services operating within CMHA-CVB.

RESPONSIBILTIES:

  • Perform a range of bookkeeping tasks on a weekly, bi-weekly, monthly, quarterly, and annual basis.
  • Manage other recurring postings/journal entries as set by the FM.
  • Prepare, post, and deliver bank deposits. Ensure accurate handling of cash/cheques, ensuring the deposit balances to the ledger and revenue is posted to correct accounts and departments.
  • Collect and deposit cash from the Laundry and Good Food Box programs.
  • Post Accounts Receivable and Accounts Payable to the accounting software.
  • Create, and update as needed, confidential employee files.
  • Maintain Sick Time and Vacation/Wage spreadsheets to provide up to date information for the FM.
  • As per BC Housing funding contracts, be able to update and maintain required administrative databases tracking clients and activities of Warmland House and other programs.
  • As requested/required, support and assist CMHA-CVB Manager of Finance and Administration with the creation, input and maintenance of the organization’s other data bases, spreadsheets and various reports (eg. semi-annual HSCIS reporting, annual CCSEA reporting).
  • Post donations, prepare tax receipts
  • Maintain a donation database
  • As needed/requested, perform payroll duties for all CMHA-CVB employees and submit the appropriate documentation and payment to The CRA for payroll remittances.
  • Allocate bi-weekly payroll costs to appropriate programs/departments.
  • Enter annual budget into accounting software.
  • Prepare departmental income statements/spreadsheets as requested/required by the FM.
  • Provide administrative support to the FM and ED, including work on special projects such as Accreditation, Staff Manuals, reports, and other assignments relating to the operation/administration of the organization.
  • When necessary, manage incoming phone calls and direct to appropriate parties and/or take accurate messages.
  • Perform other duties as required and assigned.

REQUIRED COMPETENCIES and SKILLS: * Effective team player who is respectful, non-judgmental, and non-intrusive

  • Strong competency with Sage 50 and/or other accounting and payroll software
  • Willingness to master the unique data reporting requirements of the CMHA-CVB funders and community partners
  • Familiarity with Microsoft Office for Windows
  • Ability to create, manage spreadsheets using Excel
  • Excellent organizational skills
  • Accuracy, with strong attention to detail
  • Ability to multi-task, prioritize, problem solve
  • Ability to maintain strict confidentiality
  • Good interpersonal and communication skills; effective personal boundary setting skills
  • Ability to work independently
  • Ability to analyze situations quickly and apply sound judgements
  • Ability to work and build rapport with others
  • Willingness to take on and continually learn new tasks as required
  • Demonstrated knowledge of cultural competency and anti-racist practices

QUALIFICATIONS:

  • 2 years financial or accounting background, or 2 years’ experience in finance and administration.
  • Minimum 1-year payroll experience
  • Minimum 1-year working with SAGE is an asset

Please refer to attached documents for all details.

Related Document(s)

How to Apply

Expiring: Sep 14, 2021

Email:

Website:

Get the details you need on 500 jobs – including duties, education required, salary and employment outlook.

Company:

Expected salary: $21.37 per hour

Location: British Columbia

Job date: Sat, 11 Sep 2021 01:38:51 GMT

Job Source: Careerjet.ca

Apply for this job

A job board that helps you to get the right job based on your skills and experience.

Contact Us

info@firstnationswork.com