Finance & Administrative Assistant

Job title: Finance & Administrative Assistant

Job description: Date Posted: 08/11/2022
Req ID: 26196
Faculty/Division: Temerty Faculty of Medicine
Department: Tanz Ctr Res. Neurodegenerative Diseases
Campus: St. George (Downtown Toronto)
Position Number: 00050749

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Tanz Centre for Research in Neurodegenerative Disease is leading groundbreaking research to understand neurodegenerative diseases at the molecular level. Our challenge is to change the course of these diseases – to prevent, eliminate, and ultimately repair the damage they cause. There is currently no cure, but there is hope and there is progress. Together, our scientists have an unparalleled track record of success, and we are confident that a day when far fewer people will suffer from devastating brain diseases is within our grasp.

As Finance & Administrative Assistant, you will play a central role in providing administrative and financial support for the Tanz Centre. You will work closely with our administrative team to provide a broad range of financial services and support, including processing of accounts payable/receivables, expense reimbursements, and invoices. You will also be an important administrative support by maintaining senior staff calendars and writing routine correspondence. Your enthusiasm, superior organizational skills and attention to detail will contribute to our success.

Your responsibilities will include:

• Scheduling appointments, arranging catering and coordinating meeting schedules, agendas, materials, action and follow-up items
• Accounts payable payments of purchase orders, invoices and expense reimbursements
• Accounts receivable of cash, cheque, EFT deposits, and other deposits
• Monitoring, recording, reconciling and/or filing on funding accounts for grants and contracts including preparing and processing journal entries
• Assist in the logistical details required for office renovations and moves
• Handling courier deliveries including placing orders with couriers for the pick-up and delivery of mail

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two years of relevant experience preferably in a University setting, or equivalent environment
• Demonstrated experience processing financial transactions and preparing financial reconciliations
• Experience interpreting and applying financial and research guidelines and procedures
• Experience monitoring and reconciling grant account
• Demonstrated experience supporting senior administrators including managing calendars, scheduling multiple meetings
• Experience liaising with internal and external stakeholders
• Advanced proficiency with MS Office Suite
• Proficiency with SAP systems, Financial Information System (FIS), or similar systems
• Excellent communication (written and verbal) and interpersonal skills
• Strong organizational skills and an ability to work in a high volume environment that requires multi-tasking on varied duties and an ability to prioritize effectively and work under pressure
• Ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations
• Ability to professionally communicate financial procedures
• Accuracy and attention to detail are crucial
• Ability to anticipate demands/pressures of assignments and adapt accordingly to meet critical deadlines
• Demonstrated initiative, resourcefulness, andself-motivation
• Ability to exercise good judgment and tact in dealing with faculty members, students and staff

To be successful in this role you will be:

• Approachable
• Articulate
• Meticulous
• Organized
• Proactive
• Problem solver

This is a 18 month term position.

Closing Date: 09/01/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 — $53,222 with an annual step progression to a maximum of $68,063. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Basil Haseeb

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

Company: University of Toronto

Expected salary: $53222 per year

Location: Toronto, ON

Job date: Sat, 13 Aug 2022 04:55:06 GMT

Job Source: Careerjet.ca

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