Finance & Payroll Administrator

Job title: Finance & Payroll Administrator

Job description: Date Posted: 10/28/2022
Req ID: 28189
Faculty/Division: Temerty Faculty of Medicine
Department: Continuing Professional Development
Campus: St. George (Downtown Toronto)
Position Number: 00053280

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Continuing Professional Development (CPD) unit in the Faculty of Medicine is one of the world’s largest providers of continuing education and professional development programming for physicians and other health professionals. CPD facilitates and supports the development of a full range of specialized medical education programs. Working with program directors and conference chairs from across the Faculty of Medicine, CPD accredits close to 400 programs and conferences per year that attract over 45,000 learners from across Canada and internationally.

As the Finance and Payroll Administrator, you will play an integral role in our self-funded business unit as a member of our financial services team. Leveraging your experience in financial management and accounting, you will be accountable for administering all aspects of over 200 individual Conference Accounts, with consolidated budgets of over $12 million annually. This will include preparation of profit and loss statements for a range of internal and external clients, providing ongoing preliminary contract budget analyses, ensuring compliance with and applying University financial policies. You will also be responsible for supporting a number of human resource processes, including hiring, payroll and attendance reporting.

Your responsibilities will include:

• Preparing documentation to establish accounts, setting account budgets in FIS, processing all revenue and expense transactions
• Applying University of Toronto purchasing and expense policies, and receiving and depositing sponsorship payments
• Monitoring contract budgets, providing interim budget analyses and reconciling accounts
• Preparing financial statements for approval, closing accounts, and transferring conference surpluses via cheque, wire transfer or debit memo, and invoicing for conference deficits
• Administering HR processes for a large pool of casual employees: casual USW and casual academic
• Drafting contracts, determining appropriate related tax treatment, hiring in HRIS, reviewing and processing time sheets (casual USW), issuing payments as per disbursement schedule for casual academics, allocating to appropriate conference accounts, and monthly reconciliation of payroll distribution
• Reporting absences for USW staff-appointed and PM staff, including collating and auditing attendance records, escalating any discrepancies, and uploading files to HRIS

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum three years’ related financial experience preferably in a University setting, or equivalent environment
• Demonstrated experience processing financial transactions and applying financial and research guidelines and procedures
• Experience processing payroll transactions and reconciling payroll
• Experience monitoring and reconciling research accounts
• Experience generating financial reports and compiling, sorting and organizing financial data
• Experience liaising and building relationships with internal and external stakeholders
• Advanced proficiency with MS Office Suite, including advanced use of Excel and with SAP systems, Financial Information System (FIS), Human Resources Information System (HRIS) or similar systems
• Excellent communication (written and verbal) and interpersonal skills
• Superior time management skills with ability to prioritize responsibilities and meet deadlines without compromising quality
• Ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations
• Demonstrated professionalism and ability to effectively communicate financial procedures
• Demonstrated initiative, resourcefulness, and self-motivation

To be successful in this role you will be:

• Accountable
• Communicator
• Organized
• Possess a positive attitude
• Resourceful
• Team player

Closing Date: 11/18/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 — $60,006 with an annual step progression to a maximum of $76,739. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Dinuka Perera

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

Company: University of Toronto

Expected salary: $60006 per year

Location: Toronto, ON

Job date: Sun, 30 Oct 2022 01:58:41 GMT

Job Source: Careerjet.ca

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