Manager, Program Administration

Job title: Manager, Program Administration

Job description: Type: Permanent
Start Date: ASAP
Reports to: Executive Lead, Programs -Talent Development & Content Creation
Compensation: $75,000.00
Hours of Work: Monday through Thursday (34 hours per week with flexible start times)
Application Deadline: July 22, 2022
Job Location: Canadian Film Centre, 2489 Bayview Avenue

About the CFC:
The Canadian Film Centre (CFC) is a charitable, cultural organization that drives the future of Canadian storytelling. Our intensive, hands-on programs in film, television and entertainment technologies empower, shape and advance opportunities for Canadian creators and entrepreneurs working in screen-based industries. Learn more at cfccreates.com.

Job Summary:
This is a newly created position and will focus on administration and logistics that support our various programs. The ideal candidate will enjoy planning, problem-solving, scheduling and being a catalyst for process improvements.

Responsibilities:
Planning/Communication

• Align departmental activities with CFC Program strategies and CFC’s Blueprint/Strategic Plan as set by the Executive Lead Programs
• Create a work back schedule for the department as it relates to key program benchmarks (application deadlines, program start dates, showcase events, website updates, program reporting, program dept debrief and strategic planning, annual performance reviews, etc.)
• Schedule regular department and interdepartmental meetings
• Ensure that the organizational calendar is updated on a regular basis and relevant information about programs is shared across the organization

People

• Work closely with Executive Lead Programs and HR to determine the Programs staffing needs, define positions, recruit, interview and hire new staff, facilitate onboarding, train on the administrative side and monitor their progress in the role
• Work closely with Executive Lead Programs and Programs Director to set priorities for the department, including ways to streamline and eliminate duplication of effort
• Manage the staff compressed and flex hour schedules for the department
• Research year-round internship opportunities within the department

Administration

• Ensure implementation of the contracting & agreement processes and ongoing DIK tracking
• Assess and enhance program staff training to ensure appropriate support to residents and mentors/workshop leaders/guests
• Analyze and optimize administrative processes that support program needs
• Establish clear processes for ongoing, archiving of program materials/schedules, and ensure that all pre-existing program records and materials are properly archived
• Ensure our record-keeping process follows CFC’s privacy policies

Interaction

• Work closely with the Finance team to optimize workflows between the finance and programs departments
• Work with Facilities & Creative Impact to minimize disruption to programs with increased rental of CFC and ensure appropriate alternatives are in place to support program delivery
• Work with Creative Impact to secure Showcase and program event venues
• Work with Facilities & Operations to streamline processes for shooting on-site and program uses/setups of the facilities
• Work with HR and IT to create process improvements and SOP documentation
• Work with Operations, Facilities & IT to see how to green up our program activities
• Work with the CFC’s Executive team to create a plan to address questions of accessibility for talent at the CFC and within our program offerings
• Spearhead the collection of information and data for Creative Impact reporting

Required Qualifications:

• Post-secondary degree, preferably in Business Administration or Project Management
• Knowledge of the Canadian film and TV industry
• Excellent administration skills with strong attention to detail
• Strong time management and planning skills
• Strong interpersonal skills; ability to build and maintain relationships across departments
• Solid oral and written communication skills for general correspondence, report writing
• Ability to work independently and as an effective team member and collaborate with others
• Change agent with lots of initiative
• Proficiency in the use of Google Suite and Microsoft Office database applications (Salesforce)

Interested candidates should submit a cover letter and resume (PDF Format) to careers@cfccreates.com by July 22, 2022, and indicate “Manager, Programs Administration” in the subject line.

The CFC is committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We encourage interested applicants from all backgrounds to apply, including those that may not have all of the requested qualifications. We strive for equity in our policies and practices and are committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at hr@cfccreates.com.

CFC employees are required to be fully vaccinated against COVID-19 as a condition of being eligible for the recruitment process. Proof of COVID-19 vaccination will be required. If you are not able to obtain COVID-19 vaccination for a reason related to a protected ground of discrimination under applicable human rights legislation, you can request accommodation from the CFC.
We thank all interested applicants; however, only qualified candidates will be contacted. No telephone calls, please.

Company:

Expected salary: $75000 per year

Location: Toronto, ON

Job date: Wed, 13 Jul 2022 04:50:05 GMT

Job Source: Careerjet.ca

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