Program Team Administrative Assistant – Cardiac Sciences

Job title: Program Team Administrative Assistant – Cardiac Sciences

Job description: Requisition ID: 305090

Position Number: 20011068

Posting End Date: December 9, 2021

City: Winnipeg

Site: WRHA Corporate

Work Location: Winnipeg Corporate

Department / Unit: Cardiac Sciences

Job Stream: Non-Clinical

Union: EXEMPT-OT

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Salary is commensurate with education and qualifications.

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

The Program Team Administrative Assistant will provide administrative support to the Program Director and Administrative Director of the program along with the rest of the Program Team. The incumbent will be responsible for managing appointments and schedules, recording meeting minutes, compiling statistics and reports, independently responding to inquiries, purchasing processes and a variety of other administrative duties as required.

Experience

• Five years directly related experience
• Experience in preparing financial reports.
• Experience scheduling and coordinating meetings.
• Experience with e-mail and computerized calendars.

Qualifications and Skills

• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel, SAP) is essential.
• Demonstrated ability to organized, assign and supervise the work of junior employees.
• Ability to record and prepare minutes and agendas.
• Ability to compose correspondence on behalf of senior managers.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• The ability to establish and maintain good working relationships with administrative staff, community health care agencies, government officials and all levels of management.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high level of confidentiality.
• Medical terminology would be an asset.
• Knowledge of the Winnipeg Regional Health Authority would be an asset.

Physical Requirements

• Good physical and mental health.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Direct care workers are required to either be vaccinated for Covid-19 or to participate in on-going regular Covid-19 testing pursuant to Orders made under The Public Health Act C.C.S.M. c.P210. Successful applicants will be notified at the time of offer of the applicability of this requirement for this position.

Company: Winnipeg Regional Health Authority

Expected salary:

Location: Winnipeg, MB

Job date: Sat, 04 Dec 2021 23:49:50 GMT

Job Source: Careerjet.ca

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