SOURCING SPECIALIST (Information Technology)

Job title: SOURCING SPECIALIST (Information Technology)

Job description:

• Job ID: 17625
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Purchasing & Materials Management, Purchasing Client Services
• Work Location: : City Hall, 100 Queen Street West
• Job Type & Duration: Full-time, Permanent Vacancy
• Hourly Rate and Wage Grade: $44.41 – $48.68
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 12-Sep-2022 to 26-Sep-2022

The Purchasing & Materials Management Division is a critical function within the City of Toronto’s complex multi-site, multi-division and multi-stakeholder environment, partnering with all City divisions, designated agencies and corporations in order to procure goods and services at the best value. As part of its commitment to ensuring open, fair, equitable and accessible business processes and practices, the Division utilizes a fair and transparent procurement process, provides leadership and quality customer service, and implements the highest standards of business ethics across the organization.

Major Responsibilities:

• Executes strategic sourcing initiatives, in accordance with category strategies determined by the Category Management Leads and Category Managers.
• Assists internal clients with requirement gathering, strategic sourcing activities, benchmarking and gathering supplier performance information.
• Develops and executes Request for Proposal, Request for Quote, and negotiable Request for Proposal (nRFP) under the supervision of the Category Management Leads.
• Analyzes complex data, and examines the market and competitive environment to identify sourcing opportunities.
• Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information.
• Researches information on price changes of specific commodities to assist in the strategy and to estimates future inflation costs and feasibility of extending contracts where options exist.
• Evaluates supplier-responses and supports the Category Managers and Category Management Leads through negotiations.
• Provides project management and change management support to ensure successful implementation of sourcing strategies.
• Supports Category Management Leads and the Divisions in the development and execution of strategic sourcing strategies.
• Collaborates with client stakeholders to ensure goods and services are purchased on contracts.
• Collects data, and analyzes and compares key performance indicators to leading practice benchmarks.
• Establishes contracts with suppliers and conducts performance review meetings in accordance with the Supplier Relationship Management Policies and Procedures.
• Supports market soundings and activities including drafting all meeting minutes for market soundings, participating in discussions, summarizing findings, and developing presentations.
• Leads internal requirements gathering including; usage, equipment, building, and quantity.
• Identifies all existing contracts using SAP and through coordinating with vendor stakeholders.
• Coordinates requirements gathering from all divisions and clarifies information provided.
• Compiles requirements from prior year solicitations to validate against internal/vendor requirements information.
• Participates in weekly project status meetings, tracks progress against action items and provide updates.
• Develops annual spend analysis over last 5 years using software including Ariba and SAP. Validates spend with divisions to update baselines.
• Drafts nRFP documents and posts and maintains them on Ariba. Coordinates with Category Management Lead and project teams to draft all components of the nRFP document including the development of the Sourcing Project.
• Coordinates responses to vendor questions and addendums. Drafts and issues Addenda documents. Develops Evaluation Scoring Templates using established matrices to conduct performance evaluations.
• Leads the performance evaluation process including drafting performance surveys, reviewing and scoring evaluators, participating in final technical scoring, and developing scoring summaries for review and finalization.
• Reviews Pricing Evaluations submissions for accuracy and compliance.
• Summarizes pricing and develops cost analysis using engineering estimates. Finalizes Cost of Services Scores.
• Drafts and issues successful/unsuccessful letters to proponents.
• Verifies financials against baseline estimates and pricing submission to update financial impact table.
• Prepares the Strategic Sourcing Closeout Report for Division Heads’ for review and approval.
• Coordinates lessons learned sessions for each strategic sourcing project, and documents and incorporates into closeout report.
• Prepares Award Package and creates Purchase Order in SAP for requisitions.
• Submits new award package for review and signoff and sends to vendor and client (e.g., post award supplier de-briefing activities, documents required for audit, FOI (Freedom of Information) requests and pre and post award disputes).

Key Qualifications: * Bachelor Degree in Business, Finance, Economics OR any other related disciplines OR combination of education and work experience in the same capacity

• Experience with Strategic Sourcing, Procurement & Category Management in Information Technology and Cyber Security
• Experience with Microsoft suite working as an advanced user
• Experience working in SAP Ariba, Sourcing Modules

You Must Also Have:

• Must be able to work independently with minimum supervision
• Demonstrated stakeholder management, time management, interpersonal and problem solving skills
• Excellent written and verbal communication skills
• SCMP Designation or equivalent or professional certification in related qualification discipline will be an asset
• Knowledge of government procurement laws and experience will be an asset

Notes

• Applicants are required to demonstrate in their resume that their qualifications match those specified in the job posting. Additional information submitted after the job posting closing date will not be accepted.
• Assessment may include an interview, written and/or practical test. Location of assessment to be determined.
• If selected for a temporary position, permanent Local 79 employees will retain their permanent status. At the end of the temporary assignment, Local 79 employees will return to their permanent base job classification.
• If selected for a temporary position, temporary and part-time employees will be reassigned to this temporary position.
• Work location reflects what is known at the time of posting.
• An employee’s reporting relationship and/or work location may change due to operational reasons and in accordance with their Collective Agreement.
• Information on preparing for City job competitions is available on the

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Social and Environmentally Responsible Procurements:
Through its procurement process, the City of Toronto is committed to creating jobs and driving inclusive economic growth through the City’s Social Procurement Program which encourages supplier diversity and the implementation of workforce development. Learn more about the City’s Social Procurement Program on the City’s website at:

In addition, The City is also committed to increasing the development, awareness and purchase of environmentally preferred products that are less harmful to the environment. Learn more about the City’s Environmentally Responsible Procurement Policy at:

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City of Toronto’s Mandatory Vaccination Policy. Candidates will be required to show proof of vaccination during the recruitment process.

Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to .

Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City’s

Company: City of Toronto

Expected salary: $44.41 – 48.68 per hour

Location: Toronto, ON

Job date: Wed, 14 Sep 2022 00:10:53 GMT

Job Source: Careerjet.ca

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