Specialist, Marketing Finance and Vendor Procurement

Job title: Specialist, Marketing Finance and Vendor Procurement

Job description: Position Summary

At Samsung Electronics Canada, we take pride in the creativity and diversity of our talented people – they are at the forefront of everything we do. Their skillset and mindset drive our continued success. We want the best of the best at Samsung to join our team, not just those who fit into our Culture but those who will ADD to our Culture and make Samsung an even better place to work.

Did we catch your attention yet?

If you want to work for one of the most recognized brands in the world and one of the Top 100 Employers in Canada…and have a ton of fun…. then please keep reading!

Our Perks:

• Hybrid Working Environment
• Competitive Salary and Performance based incentive plan for all levels
• Employer paid Medical and Dental coverage from day one
• Group RRSP plan that helps you save for the future
• Fantastic employee discount on all Samsung products
• Free on-site gym to get your sweat on
• Subsidized Cafeteria; including free Starbucks coffee/latte machine
• Tuition Reimbursement to keep you learning/Access of Samsung U for 24/7 online learning
• Employee Referral program- we want great talent like you!

In this fast-paced and very dynamic department, this position is primarily responsible for developing and performing financial, operational, system and process audits of the company’s business units and outsourced operations. Recommendations for improvements based on findings are a key requirement. The position is also responsible for maintaining the company’s overall internal control environment. Participation in internal audits directed by HQ and external audits is also part of the role. The position requires a broad audit experience and the ability to interact with management at all levels. Some special projects within the finance team will also form part of the overall role.

The positions accountability lies in ensuring that divisional, local and foreign budgets are planned, forecasted and spent according to the direction of management and within the boundaries of expenditure set-up by the management.

This position also manages BQMS (Bidding and Quotation Management System) which is a system to award vendors for marketing activities within the boundaries of expenditure set-up by the management. This position is also required to review marketing requests to start work, evaluate all requests as a bid or quote based on BQMS guidelines and make a decision on the vendor selection of bidding projects. This position will be required to recommend internal improvements, if any, that may include operational enhancements, and will work closely with MIS and HQ for any system testing and/or error reporting.

Role and Responsibilities

Marketing Finance (80%)

• Analyze and approve all marketing budget approval forms (PP). Ongoing follow up on approvals to ensure completed within required timeframes.
• Communicate with the marketing managers and power users to ensure accruals are used within 3 months, and to close all the left over accruals after 3 months.
• Accrual follow up to receive invoices within 25 days of the activity happening.
• Contact and liaise with main vendors to receive outstanding AR list, as well as follow up on outstanding items.
• Manage the checkbook and MP Tracker to provide clear view of marketing expense to the management and the executives in Samsung Electronics Canada (SECA), also ensuring that the checkbook information is accurate.
• Provide accurate forecasting in order to ensure that divisional P/L impact is prepared and foreseen. Also review and track monthly accrual feasibility and monitor divisional forecasting and accuracy.
• Ensure all FOC orders are shipped before required delivery date. Reconcile the budget after it is billed in the GFP system.
• Prepare ad-hoc reports for HQ, NAHQ and internal management to fulfill their requirements.
• Deliver audit fieldwork according to established schedule.
• Recommend internal control improvements that may include operational enhancements or efficiencies.
• Participate in HQ and external audits as required.
• Gain a thorough understanding of Samsung’s control philosophy from both Korea and locally and ensure that processes, systems and policies are adhered to.
• Lead or participate in special projects as required.
• Monitor and collaboratively work with Credit/Accounts Payable that customer payments are reconciled in a timely manner.
• Backup month-end closing activities: GFP month-end system closing and accrual vs. negative accrual check and balance
• Audit invoice claims and backups for corporate and taxation requirements compliance before releasing payment request (PR)

Procurement (20%)

• Review Marketing project requests and examine appropriate vendors by open bidding or quotation
• Ensure the budget is secured through PP approval (ensure the standard steps are enforced)
• Aid vendors to submit the bids or quotes within the planned timeline
• Review documents submitted by vendors to ensure that the winning bid is selected based on the best of interest of SECA (eg. Cost effectiveness/saving, content, capability, etc.) and negotiate with vendors for the services’ expenditure per marketing project.
• Analyze the bids with historical marketing spend and current market trend to ensure cost efficiency
• Co-work with project owner to finalize the winning bid and submit for approval
• Prepare monthly report on BQMS statistics (bidding, quotation, contract and delivery confirmation, etc.) to Management
• Conduct periodic analysis and evaluation of BQMS related data
• Manage contract change when original approved-contract needs to be altered due to revised work scope
• Any Ad Hoc report requested by Management for BQMS Marketing
• Provide training to internal users (Project Owner) as well as external users (Vendors) of BQMS
• Conduct in onsite vendor visits to qualify vendors for Samsung Marketing use
• Manage and update all BQMS Master data ensuring to keep an up to date dashboard
• Identify and resolve process issues and provide recommendations for improvement.
• Troubleshoot issues that arise with BQMS for vendors and internal users.
• Act as liaison between NAHQ and/or HQ for system improvement inquiries (IT VOC).
• Collaborate with legal department to manage all Master Services Agreements with all marketing vendors are kept valid in timely manner.
• Manage all compliance matters related to marketing vendors and navigate through ECMS (Electronic Contract Management System).

Education:

• University degree or College equivalent (Business Administration, Commerce or Accounting) preferred

Knowledge:

• Experience with an ERP systems (preferably SAP) an asset
• Excellent written and oral communication and presentation skills with ability to present control analysis and recommendations with clarity and professionalism
• Ability to think analytically, communicate complex issues, and develop control recommendations
• Negotiation skills and ability to influence
• Excel and Power Point Skills
• Procurement knowledge or background is an asset

Experience:

• 2 – 3 years of related finance planning and/or accounting experience preferred
• Experience with an ERP systems (preferably SAP) an asset

Samsung is an equal employment opportunity employer.

Samsung has an accommodation process in place and provides accommodations for job applicants with disabilities as appropriate. Assessment and selection materials and procedures can be made available in accessible formats and methods as appropriate. If you require a specific accommodation because of disability or medical need, please let us know when selected to take part in our recruitment process so that reasonable arrangements can be made for the appropriate accommodations to be in place as you move through our process.

We thank you for your interest in working for Samsung. Only candidates selected for an interview will be contacted.

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Skills and Qualifications

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Company: Samsung

Expected salary:

Location: Mississauga, ON

Job date: Wed, 09 Nov 2022 04:30:35 GMT

Job Source: Careerjet.ca

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