Team Lead, Corporate Administration
Job Overview
Job title: Team Lead, Corporate Administration
Job description: Who we are
We are an organization comprised of industry thought leaders who are passionate about health data and want to make a difference in the health care field. We are an independent, not-for-profit organization and together with our partners we provide essential information on Canada’s health systems, enabling decisions that lead to healthier Canadians. As a valued member of the CIHI team, you and your work will have a pivotal role in the evolution of Canada’s health care systems.
CIHI is recognized as an exceptional place to work that embraces diversity, respect, integrity, collaboration and innovation. Learn about our and the work being done to create a more inclusive and welcoming organization by focusing on how we learn, govern and practise.
At CIHI, we recognize what matters to our employees. Some of the benefits of working at CIHI include
- HOOPP Pension Plan (Defined Benefits Pension)
- Retirement Planning Program
- Generous vacation days for permanent and long-term contracts
- Work-life balance
- Career Planning Program
- Learning and Professional Development Program
- Flexible benefits program from your first day on the job for permanent and long-term contracts
Why is this role important?
Reporting to the Manager, the Team Lead provides leadership for all corporate administrative services, including space utilization, physical security, facility maintenance, reception, mail distribution and the business continuity management program for all CIHI offices across Canada. In collaboration with the Manager, the Team Lead develops, maintains, and renews facilities-related standards, policies and procedures.
What you’ll do
1. Leads, directs, coordinates and monitors all activities of the Facilities team to deliver on annual project plans and/or objectives within allocated budget and in compliance with established policies and procedures and applicable legislation. Recommends financially-prudent plans for future purchases and investments.
2. Supervises and empowers employees to meet and surpass goals and objectives. Provides ongoing positive and constructive feedback; conducts annual performance appraisals. Grow and develop employees through the creation and maintenance of a respectful and inclusive work environment.
3. Acts as the subject matter expert on Facilities related matters, including, but not limited to space utilization and allocation, physical security, facility maintenance and procurement of furniture, equipment and supplies. Provides advice to management.
4. Oversees the administration of physical security, associated response protocols and issue resolution at all offices. Liaises and partners with internal stakeholders to ensure adherence to established policies and procedures and all applicable legislations.
5. Develops, maintains, and renews standards, policies and procedures for facility maintenance, furniture, and office equipment. Procures, maintains and disposes of furniture, office equipment and non-IT capital assets. Works closely with contractors, including space designers, for fit-up and/or renovations.
6. Leads, maintains and evaluates the Business Continuity Management program including emergency preparedness. Coordinates the biennial tabletop exercises.
7. Oversees the office ergonomics program, and works closely with employees and external ergonomists.
8. Supports the procurement process under the direction of the Manager. Develops Requests for Proposal and participates in the evaluation committee as required.
9. Supports the acquisition, disposition, and renewal of office space. Participates in the negotiation and management of lease agreements, including communication with landlords.
10. Leads and follows through on projects from inception to implementation, including the development and maintenance of project plans, the monitoring and ongoing evaluation of costs/budget, timelines and risks. Prepares reports and presentations.
11. Provides additional support to the Manager, Corporate Administration, as required.
What you’ll bring to the table
- University degree or several years of experience in business administration or similar field, or equivalent skills and experience.
- Minimum 5 years’ relevant experience in facilities management, with progressively increasing complexity and at least 3 years’ relevant experience in office administration and space management.
- Minimum 2 years’ relevant experience supervising a team.
- Proven experience implementing and managing large office relocation projects.
- Experience in office ergonomics and conducting assessments.
- Experience in developing and implementing furniture and space standards as well as multiyear furniture and equipment acquisition.
- Experience in working with vendors on quoting and leading RFP processes.
- Knowledge of facilities general maintenance methods, operating requirements, and Occupational Health & Safety standards/precautions related to facilities management.
- Demonstrated ability to manage facilities projects, coordinate multiple priorities concurrently, meet deadlines and work under pressure with minimal supervision.
- Ability to fulfill travel requirements.
- Available for on call, after hours site emergencies or weekends to assist in project work.
- Fluency in English required, bilingualism an asset
To find out more about this role and other exciting opportunities visit our website at www.cihi.ca and check out our ‘Careers’ section.
We thank all those who apply, however, only candidates selected for an interview will be contacted.
Vaccination remains the most effective tool to reduce the risk of COVID-19. CIHI is committed to ensuring the health and safety of our employees in the workplace, and therefore CIHI requires proof of vaccination for all of our employees unless a valid accommodation under legislation exists.
At CIHI we are committed to fostering an inclusive, barrier-free and accessible environment. Part of this commitment includes arranging accommodations to ensure an equitable opportunity to participate in the recruitment and selection process. If you require an accommodation, we will work with you to meet your needs.
Company: Canadian Institute for Health Information
Expected salary: $92830 per year
Location: Toronto, ON
Job date: Sun, 17 Jul 2022 04:24:10 GMT
Job Source: Careerjet.ca