Administrative Secretary, BC Children’s Hospital, Vancouver

Job title: Administrative Secretary, BC Children’s Hospital, Vancouver

Job description: Administrative Secretary,

BC Children’s Hospital,

Vancouver

Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care.

What you’ll do

• Perform advanced secretarial services and confidential support to the division’s medical staff (Neonatologists, Clinical Associates, Clinical Fellows) and secondarily to the Business Operations Manager, Division of Neonatology & Neonatal Program.
• Screen and appropriately handle all enquiries for the division’s medical staff as well as those related to divisional clinical and academic activities. Screen and appropriately refer consultation and transport related calls. Follow through with the enquiries from current and potential medical staff.
• Assist in the development and maintenance of office systems to support clinical and academic activities of the division. Identify system or infrastructure problems and troubleshoots to ensure problems are resolved.
• Liaise with Neonatal Program staff, BCCH, BCWH, and Department of Pediatrics staff at all levels as necessary to support program activities. Liaise with external organizations to support licensing and program needs.
• Perform routine website administration activities for departmental team site, intranet and external web pages such as coordinating, updating, and posting content.
• Perform other related duties as required.

What you bring

• A level of education, training, and experience equivalent to grade 12 plus graduation from a recognized office administration program plus three (3) years recent related experience, in a healthcare or academic setting.
• Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
• Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an advanced level.
• Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
• Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
• Demonstrated interpersonal and time management skills.
• Demonstrated ability to record and transcribe minutes of meetings.
• Ability to type 50 w.p.m.

What’s in it for you

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
• Access to more than 2,000 in-house training programs.
• Enjoy a comprehensive benefits package, including municipal pension plan.
• 12 annual statutory holidays with generous vacation entitlement and accruement.
• Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job type Regular Full -Time
Location Vancouver
Hours of work 8:00-16:00
Reference number 109766

What we do

BC Children’s Hospital (BCCH) provides care for the most seriously ill or injured children from across British Columbia. (BCCH) is part of the Provincial Health Services Authority (PHSA).

( ) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs:

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

Labor Agreement Excluded
Requisition # 109766-2357381
Work Site 4500 Oak Street, Vancouver
Job Type Regular, Full-Time
FTE 1.00
Hours of Work 8:00-16:00
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date

Company: Provincial Health Services Authority

Expected salary:

Location: Vancouver, BC

Job date: Wed, 09 Jun 2021 04:27:27 GMT