Contracts & Procurement Specialist

Job title: Contracts & Procurement Specialist

Job description: Job Title Contracts & Procurement Specialist

Who are we?

Founded in 1924, Irving Oil is a family-owned international refining and marketing company with a history of long-term partnerships and relationships. With operations throughout Eastern Canada, New England and Ireland we focus on delivering quality products and exceptional service to our customers and our communities. Every day, we strive to put our good energy in action to bring families together, support the environment and local wildlife, and to create learning opportunities that empower the next generation.

Here’s what you can expect from us:

When you’re a part of our team, you’ll see how we bring good energy to all that we do. At Irving Oil, we strive for a work environment where each of us feels we belong, can bring our whole selves to work, and where we treat our fellow employees with kindness and respect. Together, we will support our corporate strategy, high standards and the communities where we live and work. Our collaborative approach, safety-first culture and commitment to building resilient teams helps reinforce our internal brand position where People Matter. That’s why we’re dedicated to investing in our employees’ potential, so that they can reach their career goals.

Job Description

What you can expect in a typical day:

As a Contracts & Procurement Specialist you will have the responsibility and accountability for more complex inventory and order management of Goods & Services, including negotiation of Purchase Order Terms and Conditions. You have ownership of supporting the business by managing purchasing requirements in the areas required of manufacturing, refining, warehouse inventory and capital projects.

What you’ll need to succeed:

• Manage daily and forecasted review of procurement requirements for goods and/or services for various departments such as IT, Insurance, Facilities, Real Estate and other Corporate departments.
• Work closely with project and business leads to understand project timelines, procurement lead times and resource support requirements of the purchasing team.
• Address and negotiate amendment requests on Purchase Order Terms and Conditions within approval authority.
• Negotiate with qualified suppliers to ensure the best value.
• Issue purchase orders and gain appropriate approval.
• Follow through with supplier/contractors to ensure commitments are acknowledged. Expedite deliveries of materials as per required at site dates.
• Resolve any invoice holds/errors to ensure payment to suppliers.
• Timely closure of PO’s to mitigate risk.
• Support the implementation of all related policies, processes and procedures.
• Engage with business customers to monitor and resolve any issues with the Supplier delivering the defined scope of services or supply of goods.
• Effectively manage the Procure to Pay process.
• Change Management – Support and implement change management process and use change management tools & strategies at peer level
• Contract Law and Management – Understand legal concepts as they pertain to purchasing as well as executing existing purchasing contracts
• Negotiating – Able to secure win-win agreements while successfully representing the company’s interest.
• Support the implementation of KPI’s to drive continuous improvement in driving business value and productivity.

Professional skills

• Ability to work as part of a team and independently, network and build relationships collaboratively.
• Strong, interpersonal, organizational and communication skills.
• Robust analytical, problem-solving and prioritization skills; with outside the box thinking.
• Continuous improvement mindset, with the ability to navigate multiple priorities in a fast paced, changing environment.
• Process driven, with solid attention to detail.

Education and experience

• Post-secondary education or equivalent experience.
• Supply Chain Management Professional (SCMP) or similar designation an asset.
• Min 3-5 years’ experience working in Supply Chain Management.
• Experience working in the oil and gas industry is an asset.
• Knowledge of Procure to Pay procedures, sourcing, and negotiation.
• Familiar with basic principles of Contract Management.
• Strong knowledge of Microsoft applications.
• Experience with various ERP and MRPs, Oracle, EBS and SAGE is an asset.

Job Requirements – Work Experience

Job Requirements – Education

Location Saint John, NB

Company: Irving Oil

Expected salary:

Location: Saint John, NB

Job date: Fri, 28 May 2021 05:41:31 GMT