Executive Assistant

Job title: Executive Assistant

Job description: Executive Assistant

Brookfield Asset Management

Brookfield Asset Management is a leading global alternative asset manager with over $600 billion of assets under management across real estate, infrastructure, renewable power, private equity and credit. Headquartered in Toronto, New York, London, Sydney and Rio de Janeiro, Brookfield has offices on five continents with a team of 1,000 investment professionals and over 150,000 operating employees. More information is available at .

The role of Executive Assistant involves providing administrative support to the CFO and several members of the Finance / Investor Relations team. We are looking for someone proactive, organized, client-focused and able to work in a dynamic environment.

Responsibilities:

Primary responsibilities include the following:

• Schedule and organize activities such as company events, client meetings, conference calls, and travel arrangements for members of the Senior Management Team and their reports

• Management of executive calendars and contacts in Outlook and Salesforce, respectively
• Make travel arrangements including flight, hotel and ground transportation. Confirm meetings and create trip itineraries
• Work independently and within a team on special and ongoing projects within Investor Relations or Finance
• Reconcile business-related expenses in Concur to ensure payment/reimbursement is accurate
• Submit vendor invoices to accounts payable
• Strong attention to detail in composing, typing and editing/proofing materials

• Type and edit general correspondence – press releases, memos, charts, tables, graphs, business plans, etc. in Word; and tables, charts and spreadsheets in Excel
• Create and develop PowerPoint presentations with a focus on design, accuracy and format
• Handle confidential information with the utmost discretion
• Sort and distribute incoming, outgoing and courier mail packages
• Respond to email correspondence, telephone calls for all routine and non-routine enquiries

Requirements:

This position offers an excellent opportunity to add value in a dynamic environment. To qualify, candidates must have/be:

• At least five years of relevant work experience supporting several senior executives
• Strong calendar management experience and organizational skills to be able to arrange conference calls, meetings, travel requirements
• Self-motivated, proactive and demonstrates initiative; ability to work in an ambiguous and somewhat unstructured environment
• Strong interpersonal skills and ability to handle confidential and non-routine information
• Exceptional professional decorum with the ability to interact and communicate with individuals at all levels, both internally and externally
• Must have strong working experience with a variety of computer software applications (Word, Excel, PowerPoint, Adobe) (nice to have: Concur, Salesforce, Adobe InDesign, IPREO, Workiva)
• Work requires continual attention to detail in composing, typing and editing/proofing materials
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands – establishing priorities and meeting deadlines
• Must be available to work overtime, be available on call after hours to respond to changes, scheduling conflicts and travel changes
• Fast and accurate typing skills

At Brookfield, we care about your privacy and strive to protect Applicant Data throughout the recruitment process. To that end, information that we gather from applicants via job postings, is used solely for the purposes of recruiting and hiring. For more details, we encourage applicants to read Brookfield’s Applicant Data Protection and Privacy Notice, found on our website:

https://www.brookfield.com/applicant-data-protection-and-privacy-notice

Company: Brookfield Asset Management

Expected salary:

Location: Toronto, ON

Job date: Thu, 24 Jun 2021 06:46:12 GMT