Executive Assistant – Contract

Job title: Executive Assistant – Contract

Job description: Executive Assistant – Contract

LOCATION: Calgary – Alberta – Canada

We are seeking a contract Executive Assistant to support with Executive Assistance responsibilities.

This role is primarily Executive Assistant responsibilities (80%), with additional responsibilities within the HR team supporting with administrative recruitment responsibilities (20%).

Tenaris is a leading global manufacturer and supplier of steel pipe products and related services for the world’s energy industry and other industrial applications. Our customers include most of the world’s leading oil and gas companies as well as engineering companies engaged in constructing oil and gas gathering, transportation, processing and power generation facilities. Tenaris is the leading supplier of tubes and related services for the world’s energy industry and certain other industrial applications. Our mission is to deliver value to our customers through product development, manufacturing excellence, and supply chain management. Tenaris employs around 22,000 people from more than 30 countries. Join us today and advance your career in this well-respected industry!

Responsibilities:

• Coordinate senior management schedule’s and meetings
• Actively participate in meetings to offer insight and add value to team priorities
• Proactively prepare presentations and support teams with critical initiatives
• Coordinate travel arrangements including travel documents (i.e. visas and passport renewals), flight schedules, hotel accommodations and transportation
• Support senior management with invoicing and submitting expenses
• Prepare reports, memos, letters, presentations and other documents using word processing, spreadsheet, database, presentation and/or desktop publishing software
• Prepare various documents and presentations
• Organize and coordinate internal and external meetings and events
• Field general inquires from various sources through telephone or e-mail
• Collaborate with other EA team members to cover reception duties office responsibilities
• Support the Human Resources team with full-cycle recruitment activities across Canada

Experience/Education:

• Post-secondary education relating to Office Administration, Business Administration, and/or equivalent combination of education and experience
• Minimum 5 years’ experience providing support to senior managers
• Experience working within the oil & gas industry will be considered an asset.
• Admirable interpersonal skills and ability build relationship with and to interact with staff at all levels of the organization and outside personnel with professionalism, honesty, integrity, confidentiality, diplomacy and tact
• Proficient with Microsoft Office desktop applications as well as database applications
• Skilled in maintaining confidentiality
• Skilled in applying problem-solving techniques to complications that may arise
• Skilled in verbal and written communication
• Ability to prioritize multiple activities with tight deadlines
• Ability to adapt to changing working conditions
• Ability to perform work accurately and thoroughly with a high attention to detail
• Ability to work independently, at a fast pace, and produce quality work
• Ability to be organized and follow a systematic method of performing a task

Ideal Characteristics:

• Analytical – ability to collect and analyze information and data, making recommendations and decisions based on reasonable analysis
• Business Acumen – keenly and quickly understand and manage business situations, risks, and outcomes, in a manner that is likely to lead to a good outcome
• Integrity – professional whose honesty, integrity, confidentiality, and high ethical standards contributes to effective leadership and optimal business relationships
• Leadership Acumen – proactively takes the initiative to support senior manager with supporting documents and presentations
• Client Service Excellence – understands the importance of quality client service, proactively identifies client needs, and creates impactful strategies to support our clients.
• Accurate – pays strong attention to detail and ensures correct reporting
• Communication – confident communicator, both one-on-one, written, and actively participating in meetings
• Relationship Building – must be able to develop strong relationships with all levels of employees and leaders to ensure support provided is consistent
• Teamwork & Relationship Development – collaborative team player who takes an authentic approach to developing internal and external relationships, to understand and achieve common goals.

Tenaris offers a competitive salary, company and individual performance-based bonuses, a comprehensive benefits package, including employer paid pension/RSP contributions, tuition reimbursement and access to corporate training through Tenaris University. Tenaris is an equal opportunity employer, valuing diversity in employment.

***Please note this is a contract position

If your experience and knowledge match our requirements, please apply

Tenaris is an equal opportunity employer, valuing diversity in employment.

We thank all candidates for their interest, however, only those that match the criteria required for the desired profile will be contacted.

Company: Tenaris

Expected salary:

Location: Calgary, AB

Job date: Sun, 16 May 2021 02:05:29 GMT