Fellowship& Education Special Projects Administrative Assistant II (Temporary Full-time)

Job title: Fellowship& Education Special Projects Administrative Assistant II (Temporary Full-time)

Job description: JOB POSTING #879323

Position: Fellowship & Education Special Projects Administrative Assistant II
Site: Toronto Rehabilitation Institute, University Centre
Department: Physical Medicine & Rehabilitation
Reports to: Program Medical Director
Scale/Grade: A0:06
Salary: $22.82 to $28.52 per hour
Hours: 37.5 hours per week; Shifts: Days
Status: Temporary Full-Time (Approximately 18 months)

“Transforming lives and communities through excellence in care, discovery and learning”

At University Health Network, which consists of Toronto General, Toronto Western, Princess Margaret and Toronto Rehab hospitals, nothing is more important to us than our team of dedicated employees. UHN focuses on creating and maintaining a workplace of choice, where our people are recognized and valued. We focus on creating a workplace where people enjoy the challenge of their career, create and engage in best practices and are treated with respect.

POSITION:

The Fellowship & Education Special Project Administrative Assistant II exercises judgment and independence to provide complex secretarial and administrative support services to the fellowship and program directors, including: utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings; ensuring efficient operation of the office; organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

KEY RESPONSIBILITIES

Fellowship Program

• Collect and organize applicant files for clinical/research fellowship
• Maintaining electronic and paper information s eg. create OATS accounts to upload applicant files; ensure that credentials are up-to- date for new/returning fellows in POWER
• Liaise with stakeholders eg. Post Graduate Medical Education, Department of Medicine, supervisors and fellows
• Provide guidance to fellows for completion of required documents i.e. specialty certificates, CPSO/CMPA application; human resources forms
• Research, retrieve and enter data and information for pre-survey questionnaire for internal review/accreditation; coordinate and collate for signatures
• Ensure that the divisional website is kept up-to-date with new fellowship opportunities and reflects changes in supervisors

Medical Education

• Assist with Special Projects (Competence By Design for PMR program)
• Onboarding for undergraduate and postgraduate medical learners (Registration and approval on UHN system (UMLearns) for computer/clinical program access, ID badges, etc.
• Maintaining records for Ministry Trainee Days

QUALIFICATIONS:

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical office or business administration program at the diploma level
• Three (3) years related secretarial support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
• Experience working in a health care environment an asset.
• Excellent organizational and time management skills
• Very good interpersonal and customer service skills
• Very good verbal and written communications skills
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset.

Posted Date: June 24, 2021 Closing Date: July 1, 2021

If you are interested in making a contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications will be given first consideration.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide for the open position. Applicants need to make their requirements known when contacted.

Company: University Health Network

Expected salary:

Location: Toronto, ON

Job date: Sat, 26 Jun 2021 22:58:29 GMT