Finance Administrator
Job Overview
Job title: Finance Administrator
Job description: Please refer to the job aid for instructions on how to apply.
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Position Summary:
The Faculty of Medicine and Health Sciences’ finance, student affairs, academic affairs and human resources activities are organized into Administrative Excellence Centers (AECs), which provide administrative services to our departments.
Under the direction of the immediate supervisor, provides financial administrative and management support for all funds within the AEC’s jurisdiction. As an integral member of the AEC’s Financial Service Team (FST), the Financial Administrator will support the Finance Officer by regularly monitoring the financial activity in all funds. The Finance Administrator will ensure compliance to all internal and external policies and regulations. The Finance Administrator will participate in ensuring a smooth functioning of the financial management of departments within the AEC. For research grants, the Finance Administrator’s responsibilities are focused on post award management.
Primary Responsibilities:
Administer funds and act as a primary point of contact for Unit heads requiring financial administration services. Validate expenditures for compliance with policies and regulations using reporting tools and protocols advocated by Financial Services. Ensure ineligible expenditures are allocated to appropriate funds. Meet with department heads to ensure the financial position across all funding sources is understood.
Monitor and re-distribute budget as per budget proposals submitted and approved by granting agencies.
Work closely with HR and Academic Affairs to follow protocol established to ensure financial budgets and documentation requirements are efficiently respected and complied with.
Assist the Financial Officer with the management of financial approvals such as such as expense reports, payment requests, pops payments, journals, etc. Also assist with review of financial statements.
Assist the Financial Officer in creating budgets and providing ongoing support in the administration and monitoring of activity based budgets.
Ensure financial planning activities are aligned with departmental, faculty and university priorities. Monitor and re-distribute budget as per budget proposals submitted and approved by granting agencies.
Act as Approver/Reviewer for various financial transactions such as expense reports, payment requests, pops payments, journals, purchase
requisitions, and pcard reconciliations. Validate eligibility of expenses and compliance with external Sponsors and/or University policies,procedures and regulations as applicable.
Process payment requests for disbursement of funding allocated to medical teaching sites. Administer Journal entries.Ensure documentation is properly scanned and indexed according to
Provide guidance and training to local clients on financial affairs and policy to ensure best practices are followed.
Other Qualifying Skills And/Or Abilities:
Knowledge of accounting and financial management and experience administering a variety of funds and preparing detailed budgets. Familiarity
with granting agency regulations and knowledge of McGill fund types (or other University), including experience working with research grants.
Service-oriented with excellent customer service skills Service-oriented with excellent customer service skills. Proven ability to effectively
communicate and interact with various levels of administrative staff and academics. Proficiency with computerized applications including
spreadsheets, databases, word-processing software, Banner FIS, Crystal reports. Excellent analytical and problem-solving skills. Demonstrated
organizational skills, ability to multi-task, prioritize and meet deadlines. Ability to work autonomously and as part of a team with ability to train staff.
Knowledge of French and English. McGill University is an English-language university where day to day duties may require English
communication both verbally and in writing. Testing may be administered.
Minimum Education and Experience: DEC III 3 Years Related Experience /
Annual Salary: (MPEX Grade 02) $47,030.00 – $58,790.00 – $70,550.00
Hours per Week: 33.75 (Full time)
Supervisor: Finance Officer
Position End Date (If applicable):
Deadline to Apply: 2022-11-24
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .
Company: McGill University
Expected salary: $47030 – 70550 per year
Location: Sherbrooke, QC
Job date: Wed, 16 Nov 2022 05:45:07 GMT
Job Source: Careerjet.ca