Finance Coordinator

Job title: Finance Coordinator

Job description: Job Title

Finance Coordinator

Requisition #

998432.2

Job Type

Permanent (for any group)

Position End Date (if applicable)

Location:

MRU Main Campus – Calgary, AB T3E 6K6 CA (Primary)

Posting

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University has built a reputation on a strong, liberal education foundation. Our vision is to provide an exceptional undergraduate educational experience for our students.

We are a community of engaged citizens, providing personalized, experiential and outcome-based learning in an environment of inclusion, diversity and respect. Through our focus on teaching and learning informed by scholarship, we are preparing our graduates for success in their careers and lives.

Mount Royal University presently offers 12 four-year baccalaureate degrees with 32 majors, with a view to grow this mix to 15 degrees and 60 majors by 2025. Current degree offerings are unique, and include four-year bachelor degrees in interior design, midwifery, child studies and health and physical education, as well as arts, criminal justice, business administration, communication, computer information systems, education, nursing and science. Mount Royal also offers robust continuing education programming as well as an internationally-renowned music conservatory.

More than 13,000 credit students attend Mount Royal University annually, with more than 90,000 Mount Royal alumni contributing to their communities worldwide.

Our faculty provide a teaching and learning environment that welcomes challenging ideas. Our staff are dedicated to supporting our campus so that students are provided with an exceptional educational experience. Our management team provides leadership throughout the University, and inspires others at all levels to be leaders in their own important sectors.

In support of our students, and in response to our broader community, we know that investing in our employees benefits the University as a whole. Talented and committed employees are the driving force behind student success. Our faculty, staff and management are united in creating a thriving learning environment for our students.

Mount Royal University is an exceptional community focused on our people.

About the Residence Services

Mount Royal University’s Residence Services is committed to providing a safe, secure and supportive living learning community. We strive to be inclusive, responsive and respectful of the individual. The environment is designed to enhance and develop both the personal growth and academic success of the student and their role as a responsible community member.

About the Role

Reporting to the Director of Residence Services, the incumbent will be responsible for the daily financial activities of the department as well as departmental administration of campus financial systems and backup for administration of our housing software system. The incumbent will work closely with the Assignments Coordinator and Guest Services Coordinator to ensure that all housing applications, fee assessments, and student and casual guest accounts are duly recorded and accounted for. In addition, the incumbent will ensure that the department accounts payable, receivables, cash control and purchasing requirements are accurately recorded and meet the audit requirements of the University. The incumbent will be responsible for recommending strategies to the Director for improved cash handling, budget tracking, and timely accounts receivable/accounts payable management. The incumbent will ensure that all software systems accurately reflect the activities of the department including any management reporting mechanisms, interfaces, applications and that staff training requirements are met. The incumbent will develop the 3 year budget each year in consultation with the Director as well as provide quarterly year end projections. The incumbent will be responsible for regular audits of expenses, revenues and reporting of major discrepancies to the Director. This position is an integral and vital part of the overall departmental administration team.

Responsibilities

Responsibility One: Budget Management (40%):

Please note that the incumbent will also work on Budget Management with Wellness Services at MRU. This work is similar to Budget Management with Residence Services as below but incorporates other elements including revenue from grant funding.

• In consultation with the Director, develops the annual 3 year budget (involving approximately $6M in revenues and expenses each year), enters budget into financial reporting system, monitors transactions on a regular basis (approximately 4000 transactions/year), provides quarterly year end projections as well as at other critical times of the year.
• Submits applicable year end accrual and deferral journal entries.
• Participates in developing fee changes and rate structures.
• Reconciles asset and liability account balances on a monthly basis and submits to campus finance.
• Reconciles all revenue and expense backup with entries in the finance system.
• Works closely with the University’s Finance Department to ensure any corrections, journal entries, etc. are prepared and completed as required.
• Meets with various auditors regarding Tourism Levy, GST, and Financial transactions several times per year to prove accuracy and appropriate processes.

Responsibility Two: Accounts Payable (20%):

• Ensures all purchase requisitions and invoices are accurately recorded with appropriate instructions.
• Holds staff accountable for expenditures.
• Questions suppliers about discrepancies in expected charges/rates.
• Prepares cheque requisitions, purchase requisitions, internal chargebacks, journal transfer forms, and expense reports as necessary.
• Reviews and approves departmental purchase card expenditures.
• Calculates and remits Tourism Levy using Alberta Government website.
• Provides Payroll with housing benefit information for applicable staff.

Responsibility Three: Accounts Receivable (15%):

• Works closely with Assignments Coordinator and Guest Services Coordinator to ensure student accounts and casual guest accounts are accurately updated in a timely manner.
• Performs routine follow-up with Student Receivables in the Finance Department as well as individual Residence Services clients to assist with revenue collection including term charges, damage and cleaning charges etc.
• Issues installment plan reminders and follows up on late payments to ensure all fees owing are collected. Works closely with the Residence Life team to reach students with outstanding fees.
• Audits student charges to ensure accuracy.

Responsibility Four: Cash Control (20%):

• Ensures that appropriate cash control procedures that meet University audit requirements are in place and are being followed.
• Annually prepares and updates the department cash handling policies and procedures.
• Audits cash floats valued at over $6800 on a regular basis.
• Stocks change machines and collects coins from Residence owned machines.
• Reconciles daily deposits and investigates discrepancies to resolve appropriately.
• Completes internal control questionnaire each year end.
• Administers safe key/combination access for three safes holding cash and other items.

Responsibility Five: Systems Administration & Miscellaneous (5%):

• Acts as the department trainer for MRU Finance software (Banner)
• Participates in training of new staff with regards to entry of charges and payments in housing management system.

Acts as Administrator of accounts module of housing software system (create new charge groups, charge items and payment methods)

Acts as Backup to IT Coordinator as housing software system Administrator (creating new users.)

Is a member of the Director’s Advisory Group and an active participant in the group as well as in staff meetings and strategic planning sessions.

This position is a permanent full-time role working 35 hours per week.

Qualifications

• Strong computer skills with database computer experience and MS Office experience (with particular emphasis on Excel)
• Strong oral and written communication skills
• Ability to work under tight deadlines and heavy cyclical workloads
• University or college administrative experience will be a definite advantage
• Excellent team participation and track record
• Experience in a coordinator role with a business enterprise similar in scope to Residence Services
• Background in operating budget management, cash controls, accounts receivable/accounts payable management and audit skills
• Bachelor’s degree or equivalent

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.

At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.

MRU supports full immunization as the best way to protect yourself and our campus community and strongly recommends vaccination against COVID-19.

Classification: SAD08 – Administrative Support VIII

Salary: $2455.75 – 3107.25 semi/monthly

Closing Date: November 1, 2022

We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.

Company: Mount Royal University

Expected salary: $2455.75 – 3107.25 per month

Location: Calgary, AB

Job date: Wed, 26 Oct 2022 04:30:07 GMT

Job Source: Careerjet.ca

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