Physics Finance, Purchasing and MasterCard Program Administrator

Job title: Physics Finance, Purchasing and MasterCard Program Administrator

Job description: Date Posted: 11/11/2022
Req ID: 28449
Faculty/Division: Faculty of Arts & Science
Department: Dept of Physics
Campus: St. George (Downtown Toronto)
Position Number: 00008327

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacyof innovation and discovery that has changed the way we think about the world.

The Department of Physics at the University of Toronto offers cutting-edge research opportunities and educational programming designed to expand our knowledge of nature. These range from traditional core areas of condensed matter physics, quantum optics, subatomic physics and astrophysics, through globally influential work in climate change, to the exciting emerging areas of quantum information, quantum materials, and biological physics. Motivated by scientific excellence, fairness, and respect, we strive to create an inclusive, equitable, and welcoming environment that fosters a sense of belonging in the Department and University community. Through teaching and research, we provide a comprehensive set of fundamental tools that can be brought to bear on many scientific questions across a variety of fields. With world-class laboratories and outstanding faculty, our teaching and research foster an in-depth understanding of an extremely diverse array of physical systems. Situated in the heart of downtown, our department is affiliated with various departments, institutes, and research organizations, providing a broad network for our staff and students.

Your opportunity:

Under the general direction of the Manager, Finance and Administration, the Physics Finance, Purchasing and MasterCard Program Administrator is responsible for a broad range of activities related to the functioning of the Physics Accounting Office and serves as a primary resource on financial matters related to accounts payable and purchasing. Responsibilities include but are not limited to overseeing daily accounts payable and purchasing, overseeing the administration of the department’s MasterCard program, preparing standard financial reports, overseeing the handling of travel/personal expense reimbursements and accountable advances, and processing financial documentation through the AMS system (FIS/Logistics) and uSOURCE. The incumbent is responsible for advising and helping faculty members of the Department navigate institutional policies and processes for procurement, expense reimbursement, and purchasing card use.

Your responsibilities will include:

• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Processing accounts payable according to the University Guide to Financial Management
• Acting as a first point of contact for purchasing enquiries
• Liaising with internal and external contacts to facilitate purchasing and/or procurement processes
• Keeping well-informed on purchasing and/or procurement policies and procedures
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Processing purchase requisitions, orders, goods receipts, invoice receipts in FIS and uSOURCE
• Generating standard financial reports

Essential Qualifications:

• Bachelor’s Degree in Finance, Accounting, Business Administration or acceptable combination of equivalent education and experience.
• Minimum three years recent and relevant financial/accounting experience in a post-secondary educational (preferred) / public sector with experience monitoring budget, managing various accounts/accounts payable and administrating purchasing activities.
• Experience administering credit card programs, including issuing cards, monitoring expenditures, generating reports and conducting audits
• Experience monitoring, reconciling and reporting funding accounts for budget and grants
• Experience with all aspects of the Financial Information System (FIS), HRIS, and RIS modules of AMS
• Experience preparing financial reports
• Demonstrated knowledge and experience with basic accounting principles and GAPP
• A broad knowledge of the University’s financial guidelines and procedures and accounting/procurement practices.
• Highly-developed computer skills including advanced proficiency with MS Office (Excel, Word, Access, Outlook, SharePoint), in particular FIS, HRIS, RIS and Logistics modules
• Excellent written and verbal communication skills
• Strong organizational/planning abilities to meet deadlines
• Ability to manage a heavy workload with changing priorities and deadlines, able to multitask
• Superior interpersonal skills. Strong customer service orientation
• Excellent keyboarding skills with high level of speed and accuracy
• High level of tact and initiative
• Strong analytical skills and numerical aptitude

To be successful in this role you will be:

• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Resourceful
• Team player

Closing Date: 11/21/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 — $67,659 with an annual step progression to a maximum of $86,523. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Ann Yang

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

Company: University of Toronto

Expected salary: $67659 per year

Location: Toronto, ON

Job date: Sun, 13 Nov 2022 05:10:05 GMT

Job Source: Careerjet.ca

Click Here to Apply