P2 – Property Administration Analyst

Job title: P2 – Property Administration Analyst

Job description: Are you eager to gain some experience in the financial services industry? Do you have experience in a commercial property, preferably in operations or tenant management? If so we have the role for you!

We are currently looking for individuals to join our client, one of Canada’s largest insurance and financial services companies, as a Property Administration Analyst. …

This role is open to candidates in Calgary.

Advantages
– Work for one of Canada’s largest insurance and financial services companies
– Work with a friendly and easy-going team
– Hybrid role (3x a week in the office – Monday and Wednesday mandatory)
– Working days: Monday – Friday, 8am to 4pm or 9am to 5pm
– 12-month contract
– Pay Rate: $ 21/hr
– May 17th, 2022 start date

Workers placed through Randstad are eligible for preferred rates on health, dental, and life insurance.
This Value-add program will provide a wide range of options to suit your needs.

Responsibilities
As a Property Administration Analyst, your duties will include:

• Initiating tenant service requests to be addressed by Building Operations and follow up to make sure that issues are resolved effectively and on a timely basis.
• Coordinating all charity, tenant appreciation and mall/property events.
• Contributing ideas and suggestions for various marketing plans, promotion events, etc. for the specific property.
• Establishing and maintaining professional working relationship with tenants, vendors, building security, cleaners and various contractors to ensure smooth operation of the Property.
• Assisting Property Manager on tenant relations functions and monthly/quarterly reporting requirements.
• Assisting in maintaining property-specific emergency procedures and make periodic updates to the Tenant Handbook.
• Acting on behalf of the Property Manager in his/her absence and advise on actions taken.
• Maintaining tenant accounts to ensure that they are properly set up, charges processed, credits applied, and collection of outstanding arrears are managed on a timely basis.
• Assisting the Property Manager in monitoring cost control projects monthly to ensure their accuracy and that the appropriate approvals are in place. Set up Lease Amortization Charges and prepare required reconciliations.
• Preparing monthly tenant gross sales reports and annual reconciliation of Percentage Rent payable by tenants as specified in leases. Prepare invoices to tenants for amounts payable in a timely fashion.
• Preparing monthly variance analysis of Gross Retail Sales Report with commentary on significant variances (+-15%)
• Preparing all relevant tenant letters and documentation for year-end tenant recoveries.
• Monitoring the Purchase Order system and the Real Estate Administration system and effectively resolve any issues with Real Estate Accounting & Administration.
• Processing invoices for payment by Head Office and respond to requests from Real Estate Accounting & Administration.
• Assisting the Property Manager with the annual budget planning and processing.
• Preparing monthly parking revenue reports for the property.
• Performing other administrative tasks as required.

Qualifications

• 2 to 3 years’ experience in a commercial property, preferably in operations or tenant management; interest in a Real Estate career path
• Post-secondary education required. University or College degree preferred or working towards a degree; enrolment in financial courses desirable
• Actively pursuing a Property Management Designation such as Real Property Administrator (RPA) or Certified Property Manager (CPM) preferable
• Working knowledge of MS Office applications required. Knowledge of Real Estate budgeting software such as REALM and CTI an advantage
• Good interpersonal, communication and team skills
• Aptitude for servicing tenants with the ability to see both the customer’s perspective and the impact on the organization
• Ability to multi-task and prioritize to meet changing demands and expectations of clients

Summary
If you are interested in the Property Administration Analyst, please apply online at www.randstad.ca.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Company: Randstad

Expected salary: $21 per hour

Location: Calgary, AB

Job date: Wed, 20 Apr 2022 02:52:26 GMT

Job Source: Careerjet.ca

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