Administration Assistant

Job title: Administration Assistant

Job description: Close Date

Nov. 21 2022

Location

Margaret Moss Building (Public Health) – Duncan, BC V9L 1T9 CA (Primary)

Multi-Site

Yes

Travel Requirement

Travel between multiple sites may be required

Shift Start Time/End Time

830-1630

Days Off

Rotating

Vacancy Type

Temp FT

Salary Range (Hourly Rate)

$24.00 – $26.26

FTE

1.0

Bi-weekly Hours

75

Planned Start Date

Nov. 28 2022

Approximate End Date (For Temporary Assignments ONLY)

Dec. 9 2023

Pending Return of Incumbent

Yes

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Yes

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Manager provides a variety of secretarial and administrative support services to the Manager, including screening and prioritizing incoming correspondence and materials, monitoring and processing contract expenditures, drafting and typing a variety of documents and correspondence; updating and maintaining the website; creating and maintaining databases; inputting confidential health information; and compiling statistical data. Works independently and communicates with internal and external stakeholders in a manner that promotes positive and respectful relationships.

QUALIFICATIONS:

Education, Training And Experience

Grade 12 plus an Office Administration Certificate plus three (3) years of senior administrative support experience or an equivalent combination of education training and experience.

Skills And Abilities

• Ability to type 60 wpm.
• Demonstrated skills in MS Office, including Word, Excel, Outlook and Powerpoint.
• Ability to communicate effectively, both verbally and in writing.
• Ability to apply knowledge of office practices and procedures.
• Ability to operate related equipment.
• Ability to plan, organize and prioritize.
• Business writing skills.
• Ability to establish and maintain rapport with clients.
• Knowledge of general office procedures.
• Ability to analyze and resolve problems.
• Physical ability to carry out the duties of the position.
• Knowledge of medical terminology.

Link to Full Job Description

Additional information for applicants

Additional Clauses

Vaccination Notification: As of October 12, 2021, only applicants that are fully vaccinated (7 days past their second dose of vaccine) are able to work in the facility. If you are offered employment it will be contingent on you providing proof of vaccination prior to commencement of the offered effective date. Proof of BC Provincial Immunization Registry is required. If proof of vaccination is not provided, the offer of employment is rescinded.

Requisition CA

Community Subsector

Affiliation/Union

BCGEU

Company: Island Health

Expected salary:

Location: Duncan, BC

Job date: Wed, 16 Nov 2022 03:21:39 GMT

Job Source: Careerjet.ca

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