Administration Assistant, Public Works

Job title: Administration Assistant, Public Works

Job description: Public Works Administrative Assistant Summary of Organizational Responsibilities:

The Administrative Assistant is responsible for providing direct support to the Public Works Manager and the daily needs of the Infrastructure Department. To provide direction to the Custodial Supervisor and administrative support the Public Works Operators and the Facilities Maintenance Manager as required by the Public Works Manager.

Duties and Tasks:

• Provide direct administrative support to the Infrastructure Sector in the operations and maintenance of all Public Works and Facilities

• Coordinate Infrastructure monthly meeting

• Working with LNIB Accounts Payable department, organization, coding and processing payment of departmental invoices

• Providing purchase orders for the Public Works Operators and Facilities Maintenance Manager

• Issuing keys and security codes for public buildings and booking of public buildings for community events

• Assist with the preparing reporting documents to INAC, FNIIP, ACRS, MTSA and capital projects reporting

• Assist with the preparation of the annual Budget for Public Works

• .’Liaison with internal and external companies and public, draft public notices/letter and assist in preparation of department newsletter submission

• Assist with staff training and assist with travel arrangements for training

• Order material and supplies for department

• Assist with scheduling of ditch rider and water & wastewater systems circuit rider

• Assist with Asset Management Planning

• Responsible for all Infrastructure files

• Sit on the Health & Safety Committee

• Assist other departments as requested from the Public Works Manager Qualifications: • Certificate in Business Administration or secretarial; or an acceptable combination of education and progressively responsible experience

• 3 years of direct work experience in an executive capacity, preferably with a First Nations’ organization providing similar services

Skill Requirements:

• Good verbal and written communication skills

• Team oriented with excellent interpersonal skills

• Good time management skills and the ability to prioritize tasks with minimal supervision and meet deadlines

• Hands-on experience with MS Office 365 – Word, Excel, Outlook, Publisher, PowerPoint, SharePoint

• Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items

• Ability to maintain filing systems and basic database systems

• Meticulous records maintenance skills

• General mathematical and budgeting skills

• Intimate with the culture and traditions of the Lower Nicola Indian Band

• A member of the Lower Nicola Indian Band and/or an ability to speak or willingness to learn the Nlaka’pamux language.

How to Apply

Expiring: Dec 31, 2021

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Expected salary: $20 – 25 per hour

Location: British Columbia

Job date: Wed, 08 Dec 2021 06:00:09 GMT

Job Source: Careerjet.ca

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