Administration Coordinator, Westview Town Suites

Job title: Administration Coordinator, Westview Town Suites

Job description: DO YOU WANT A CAREER? DO YOU WANT FAMILY/WORK LIFE BALANCE? DO YOU LIKE GIVING BACK TO SOCIETY AND PROVIDING SUPPORT TO CALGARIAN SENIORS? IF SO, COME WORK AT SILVERA FOR SENIORS.

We currently are recruiting for a Full Time Permanent “Administrative Coordinator” opportunity at Silvera for Seniors. This position will be based at our Westview Common/Town suites @ 5050-50th Ave. S.W. What is so exciting about this position is that one gets to know, support and have FUN with the many senior residents along with building internal relationships with your colleagues in other communities.

Come build a career with our committed, high-performing team and make a positive difference in the lives of others.

• Our singular purpose is : Live your best life. (Residents & Staff)
• We value accountability, honesty, relationships, and innovation.

ONE CAN:
Find meaningful work with seniors. Enjoy working on a high-performance team while making a difference in the lives of independent seniors. Choose to work at one of our many communities across Calgary. Benefit from flexible hours, shift differentials, career advancement, pension plan.

This position reports to the Community Manager. The Administrative Coordinator is responsible for providing leadership and direction for the daily activities of the administrative team, and assist community management in administrative and clerical support for organizational activities needed to support the community, to achieve the standards established by Silvera.

Shifts are Monday through Friday, ONISITE, from 7:30 AM – 4:00PM (80 hours bi-weekly)

KEY RESPONSIBILITIES

• Serves as the primary point of administrative contact for all internal and external inquiries.
• Provide support to the administrative function including on boarding, new hire set up in payroll, training and employee record keeping.
• Understands and follows all health and safety policies and procedures (including residence’s fire and safety programs). Works safely to reduce the risk of injury to self, other staff members and residents. Promptly reports all actual or potentially hazardous situations and reports incidents.
• Ensure compliance to Silvera’s Outbreak Guidelines and the Alberta Health Services outbreak protocols.
• Arranges meetings, conference calls and appointments.
• Assists with the Community Manager to maintain and build occupancy, complete leases and conduct tours of the buildings while promoting a sales atmosphere.
• Supporting sales team members with internal and external initiatives that enhance the reputation of the Residence and maximize lead generating activities.
• Prepares reports, information packages, mail outs and other projects required by the community.
• Ensure all inventory controls, standardized records and reports are completed.
• Track and maintain community financial assets, order supplies, and process/distribute invoices to appropriate departments to code and process.
• With the Community Manager, prepare supporting material for distribution, letters, memo’s and any correspondence required by Silvera to ensure the timely distribution.
• Review and triage community incident reports.
• Complete the process and procedures as set out in Silvera’s move-in, move-out process documents.
• Oversee the implementation and compliance with Accounting for Residents procedure as established by Silvera (policy 7.60).
• Maintains and prepares a complete set of accounting records for the Community including billings and inquiries from residents. Prepares bank deposits, maintains office budget and petty cash.
• Ensure minutes of community meetings are prepared for review by the Community Manager.
• Coordinate resident orientation and checklist, including Welcome bag delivery.
• Enter maintenance requests or repairs into Info Tracker.
• Organize and schedule meetings and appointments, this may include set up of the room and resources.
• Coordinate with IT department on office equipment procurement and repairs.
• Other tasks as assigned

QUALIFICATIONS

• Minimum of 2 years administrative experience.
• Diploma or certificate in general administration or a combination of experience and education may be considered.
• Intermediate to advanced proficiency with Microsoft Office products (Excel, Outlook & PowerPoint).
• Previous supervisory experience is preferred.
• Familiarity in housing or property management is considered an asset.
• Experience with budgets and basic accounting/ bookkeeping experience.
• Ability to interact with all levels of staff, residents and their family members and other professionals with a high degree of patience with a solutions based attitude.
• Good communication skills (both written and verbal).
• Initiative, good judgment and supervisory abilities.
• Organized with demonstrated time management skills.

SKILLS AND ATTRIBUTES

• Consistently maintains a calm and professional manner while being empathetic.
• Strong organization with attention to details and time management.
• Strong communication skills – oral, written, and presentation.
• Exemplary customer service skills including effectively dealing with the public is essential.
• Must be able to act decisively and exercise a high degree of initiative, discretionary judgment, and diplomacy on a wide range of issues, especially with dealing with time sensitive and confidential matters

What we offer: Competitive wage and benefits, Training provided, Personally rewarding work as part of a great team, Career advancement opportunities

Silvera employees create positive impact every day. Together, we serve people who make their home with us, including in our supportive living communities, which provide meals, housekeeping and Active Aging programs.

Our workforce is diverse, and there are opportunities in dining, housekeeping, maintenance and administration. We celebrate each other through training, recognition and opportunities for growth. We offer flexible full-time, part-time and casual hours.

Silvera. More than 55 years of non-profit service to Calgarians. Home to more than 1,450 residents. Live your best life with us by building a meaningful career.

We thank all applicants; however, only those selected for an interview will be contacted.

Due to the current high volume of applications, we will not be accepting Phone calls about individual applications or Walk-in Applications. No Phone Calls Please.

In accordance with the Alberta Accommodation Standards, all successful candidates are required to complete a criminal record check prior to commencing employment and all offers made are contingent upon a successful criminal record check.

*All prescreen questions must be answered completed for an application to be processed, incomplete applications may not be considered.

Company: Silvera for Seniors

Expected salary:

Location: Calgary, AB

Job date: Wed, 05 Oct 2022 23:14:26 GMT

Job Source: Careerjet.ca

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