Administrative Assistant

Job title: Administrative Assistant

Job description: Job title :ADMINISTRATIVE ASSISTANT
Community :INVERMERE
Facility :INVERMERE DISTRICT HSPTL
Status :TERM SPECIFIC PART TIME (0.80 FTE)

Position Summary
Interior Health is hiring a term specific part time (0.80 FTE) Administrative Assistant to provide confidential administrative support functions to the Clinical Operation Manager at the Invermere District Hospital.

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

This is a ‘hands-on’ role, so, along with your organization, attention to detail, knowledge and skills, we are looking for a candidate that can make a difference and takes pride in their career to work in our fast paced environment. You will perform within an innovative culture that’s focused on transformational change in the health care system.

SOME OTHER TYPICAL DUTIES AND RESPONSIBILITIES INCLUDE:

• Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.

• Coordinates meeting schedules and calendars for the Administrator by prioritizing and arranging appointments, canceling and/or rescheduling meetings as required ensuring that schedules are manageable.

• Coordinates all administrative logistics for meetings, events, education sessions, workshops, videoconferences and teleconferences including appropriate space, equipment and materials.

• Arranges travel and accommodation by booking and confirming flights, vehicles and hotel reservations

• Attends and acts as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly. Follows up on action items as required, prepares agendas, and circulates necessary materials for meetings.

• Coordinates local MAC meetings, providing administrative support including recording and distribution of minutes, summary of LMAC to RMAC, and other follow up correspondence as necessary.

• Coordinates the local process for physician credentialing and privileging, including annual renewal process.

• Performs other related duties as assigned.

The Invermere & District Hospital is a Level 1 Community Hospital in the East Kootenay health service area. Located in south of Golden, east central B.C., the hospital offers services including acute care, labratory, and 24 hour emergency.

Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you.

As a member of the Interior Health (IH) team, you’ll have access to services and benefits that can help you get the most out of work while maintaining a balanced lifestyle. Our focus is on giving people room to grow, to make an impact in the lives of others. Come and join us!

Qualifications
Education, Training, and Experience:

• Graduation from a recognized secretarial program.
• Five years of recent, related experience including experience working with various computer software programs.
• OR an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

Company: Interior Health

Expected salary:

Location: Invermere, BC

Job date: Wed, 23 Jun 2021 22:12:37 GMT