Administrative Assistant

Job title: Administrative Assistant

Job description: Are you the perfect all-rounder with Administrative, Receptionist, Accounting & HR experience?! We need You as our next Administrative Assistant! Where does the Administrative Assistant fit in? As our next Administrative Assistant, you will be responsible for maintaining office services by organizing office operations and procedures; design filing systems; review and approve supply requisitions; assign and monitor clerical functions as well as support the HR & Accounting department as needed. They will be the central hub of information for both internal and external stakeholders, relaying timely communication as directed. What can you expect as our next Administrative Assistant? Assist with accounting functions such as creating Purchase Orders (POs), inputting quotes into the Accounting Software and basic accounting tasks as required Act as the key point of contact for timely communication at the Intex division, managing both internal and external information (Internal Announcements, Answering Employee Inquiries, Communication to Suppliers, Etc.) Act as an extension of the HR team supporting the management team, internal staff and collaborating with HR at corporate Answer all incoming calls to the front desk Greet all incoming visitors and assist with their sign-in Ensure that corporate branding is consistent in all areas and adheres to approved policies Organize customer visits and tours as required Schedule out meeting rooms and ensure it is equipped and presentable for meetings as required i.e., organize with IT department and cleaning services Distribute all incoming mail, assist with preparation of outgoing mail when needed Type, compose and edit letters, memos, forms, reports, record meeting minutes, e-mails and special projects, Schedule reservations, airline/hotel/vehicle for personnel according to their preference Maintain records and costs of all travel Manage business relationship with vendors- including overseeing cleaning services Maintain inventory of all office supplies, ordering supplies when low Supply petty cash to employees and provide receipts to Accounting department Co-ordinate purchase of office furniture as required Assist with maintaining alarm system and respond & rectify any alarm situations Ensure any office maintenance/cleaning requirements are handled efficiently i.e. rug cleaning, pest control, etc. for smooth office operation Monitor/Arrange landscape and snow removal activities Ensure compliance to IATF and ISO systems and procedures (with direction) Perform document controls Perform 5S and H&S audits as directed · Support in HR duties as requested, such as: Assist with the co-ordination of corporate events Assist in the preparation of the bi-weekly payroll and other payroll related activities Assist in the recruitment process Assist with performance appraisals Ensuring H&S training is completed by all new hires Ensure timely replenishment of H&S supplies & liaising with vendor for replenishment Assisting & organizing fire drills Be a member of the JHSC managing meetings and recording minutes Other duties as assigned Are you our next Administrative Assistant? · 1-2 years of experience working as a Receptionist/Admin Assistant or related field Working knowledge of basic accounting functions and tasks is a requirement Exceptional Interpersonal skills- oral and written communication skills Excellent command of the English Language Excellent telephone communication skills Ability to communicate effectively with all staff levels from Executive team to Employee level Self-starter with a positive attitude Able to manage multiple priorities efficiently Excellent at problem solving and highly organized in a busy environment Have the ability to exercise tact and discretion in dealing with sensitive and confidential information Tech-savvy – Proficient with Microsoft Office, Strong team player with a strong attention to detail Passionate desire to learn new things and adapt when needed Have a strong sense of responsibility and able to handle sensitive matters Experience in a manufacturing environment is an asset! Perks?! To name a few, we offer an amazing work environment/culture, ability to participate in multiple fun-filled company events and so much more! Don’t forget to ask us about our competitive total compensation package! We, at Axiom are an equal opportunity employer. We are always looking for talented individuals who are motivated to meet and exceed their goals. We are proud of what we’ve been able to accomplish, and searching for new and talented additions to our team has always remained a priority. Axiom is committed to providing reasonable accommodation for people with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

Company: Intex Tooling Technologies Inc

Expected salary:

Location: Ontario

Job date: Fri, 25 Jun 2021 22:51:25 GMT

Job Source: Careerjet.ca