Administrative Assistant, Administration
Job Overview
Job title: Administrative Assistant, Administration
Job description: One of the most successful law firms in the country is looking for someone with a good sense of humour to act as an administrative assistant in its downtown Montreal office.
Main responsibilities:
– Manage and coordinate electronic agendas and schedule meetings (in person and virtual);
– Organize business trips;
– Respond to inquiries received by telephone and e-mail and forward messages;
– Write and correct communications, memos, letters and other administrative documents while ensuring their compliance with the firm’s formatting standards;
– Compile, as appropriate, data, statistics and other information for the departments concerned;
– Prepare various financial reports, which includes coordinating the collection of data required for the preparation of reports from different stakeholders;
– Manage requests for payment of invoices from the departments concerned;
– Coordinate the flow of information internally and with other services;
– Maintain manual and computerized information file filing systems and take care of archiving as required;
– Participate in the coordination of the annual process of evaluations of members;
– Participate in the coordination of the student recruitment process;
– Manage certain communications with the landlord and coordinate the process of reserving parking spaces;
– Manage autonomously certain administrative files;
– Coordinate and prepare documentation relating to annual notices of assessment and other obligations arising from registrations with the Barreau du Québec;
– Assist in the preparation of the operational budget of the Montreal office;
– Any other related tasks in support of the directors.
Qualifications and experience required:
– Diploma of vocational high school studies (DEP) or diploma of college studies (DEC) in office automation or equivalent experience;
– Minimum of 3 to 5 years of experience in general secretariat (executive level an asset);
– Very good knowledge of the Microsoft Office suite (Word, Excel, Teams and Powerpoint);
– Excellent written and verbal communication skills, in both English and French;
– Reliability, professionalism, punctuality, team spirit, discretion;
– Ability to manage multiple files simultaneously, while prioritizing tasks;
– Ability to operate in emergency mode when required, to know how to prioritize when necessary, while maintaining the focus on the tasks to be accomplished;
– Strong team spirit and collaboration;
– Excellent interpersonal skills;
– Having a good sense of humor, enjoying laughing and having fun at work are essential for this position!
Does it suit you? Do not hesitate to let us know!
As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.
Alter Ego Personnel Inc.
Many dedicated people from top to bottom have been at the heart of our organization since 1989. Developing long lasting relationships with both employers and candidates is our ultimate goal. Our attentiveness to particular needs, our flair…
Company: Alter Ego Personnel
Expected salary:
Location: Montreal, QC
Job date: Mon, 29 Aug 2022 04:35:05 GMT
Job Source: Careerjet.ca