Administrative Assistant III – TWH Management Office

Job title: Administrative Assistant III – TWH Management Office

Job description: JOB POSTING # 890367

Position: Administrative Assistant III

Site: Toronto Western Hospital

Department: TWH Management Office

Reports to: Clinical Director, Mental Health and Allied Health

Scale/Grade: A0 07

Salary Range: $49,979 to $62,478 per annum (Commensurate with experience and consistent with UHN Compensation Policy)

Hours: 37.50 Hours per Week

Status: Temporary Full Time – minimum three months with possibility of extension

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

If you possess flawless communication skills and excellent judgment, have an outstanding customer service orientation and thrive under pressure, then this role is for you.

Serving as support person to the Clinical Director, Emergency Department, General Internal Medicine, GI/Hepatology, Infectious Disease, Medical Day Unit, Dermatology and Rare Diseases at Toronto General & Toronto Western Hospitals, you will exercise considerable judgment and have independence in providing complex administrative support to a very busy senior team. Your overall responsibility is to ensure that all work from this office is deftly managed by being focused on effectively and efficiently managing constantly changing priorities related to internal and external projects, calendar and schedule management and effective communication with all relevant parties. In addition you will produce first rate documentation and anticipate Directors’ professional needs. The role will also require you to interact with senior management across multiple sites and interface with clients and vendors.

To be considered for this role, you have significant experience in managing a busy Director’s office. Excellent skill set of MS Office applications, specifically Outlook, Word, and Excel, superb organizational and time management skills, as well as the ability to take initiative and work well with a wide range of people within the organization and department. The ideal candidate will be insightful, mature, tactful, calm under pressure, comfortable with numbers, confident in their capability and be able to focus on the priorities of a rapidly changing day.

The successful candidate will spend the majority of their day:

• Scheduling the daily activities of the Director
• Report generation for the Director of Professional Practice, UHN, Collaborative Academic Practice, Emergency Dept./Medicine/Family Health Team/Mental Health Prog./Krembil Brain Institute/MSNICU
• Understanding the continuously changing priorities
• Leveraging strong technical abilities on outlook to manage calendar and schedule
• Communicating effectively, developing and fostering relationships with senior level individuals and their support teams
• Taking ownership for the set up and execution of key meetings (equipment set up, minute taking, etc)

QUALIFICATIONS:

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
• Four (4) years related secretarial support experience required.
• Previous supervisory experience preferred.
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
• Excellent organizational and time management skills required.
• Very good interpersonal and customer service skills required.
• Very good verbal and written communications skills required.
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards required.
• Ability to produce high quality work in accordance with Hospital standards required.
• Ability to maintain confidentiality required.
• Ability to work well under pressure and use good judgment in assessing difficult situations required.
• Experience working in a health care environment an asset.
• Knowledge of medical terminology an asset.
• Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

POSTED DATE: December 16, 2021 CLOSING DATE: December 30, 2021

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

Company: University Health Network

Expected salary: $49979 – 62478 per year

Location: Toronto, ON

Job date: Sat, 18 Dec 2021 04:32:31 GMT

Job Source: Careerjet.ca

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