Administrative Coordinator, Administration
Job Overview
Job title: Administrative Coordinator, Administration
Job description: Company Profile:
Genevant is a technology-focused nucleic acid delivery company with world-class platforms, the industry’s most robust and expansive lipid nanoparticle (LNP) patent estate, and decades of experience and expertise in nucleic acid drug delivery and development. Our laboratories and offices are based in beautiful Vancouver, British Columbia.
Role Summary: Genevant has an opportunity for a highly motivated and skilled individual to join our team as the Administrative Coordinator. The Administrative Coordinator will be responsible for supporting the efficient and smooth operation of the office including supporting shipping, receiving, courier activities, and providing broad support to the Genevant team as required.
Responsibilities:
Point of contact for visitors and deliveries, ensuring appropriate sign-in.
Handling various administrative responsibilities for the organization, including:
making local courier arrangements
distributing incoming mail
word processing and database entry
ordering and maintaining an inventory of stationery, office, and kitchen supplies
ensuring kitchen and meetings rooms are set up and cleaned up before and after meetings, ordering catering as necessary
scanning and compilation work
purchasing articles and subscriptions
New hires on-boarding; ensure appropriate workspace is set-up.
Coordinating travel and accommodation.
Assisting Executive team members with setting up meetings and other administrative tasks.
Other related duties as assigned.
Shipping and Receiving
Receiving all the goods delivered to the facility and ensuring recipients are notified for pick up of deliveries.
Entering received POs into NetSuite system against packing lists.
Coordinating local and international shipments with couriers.
Preparing paperwork for shipments and packaging according to Shipping Request Forms.
Overseeing local, international, and remote shipments with couriers and/or external parties to resolve issues and expedite delivery.
Coordination of pickup service for biohazardous waste and keeping supplies inventory bi-weekly.
Working with the Facilities and Laboratory Manager to ensure office space and the Shipping-Receiving area are kept tidy.
Qualifications
Post-secondary education plus 2 years of administrative experience or similar positions in Shipping and Receiving, and/or Administration.
Intermediate skills using the Office Suite of software in a Windows environment.
Ability to work highly independently and meet multiple demanding deadlines.
Ability to lift up to 30 pounds and move large parcels
Manages workload efficiently, including setting priorities, responding to changing priorities.
Attention to detail is a must.
Ability to interact with staff and guests professionally and with a positive demeanour.
Reliable, shows initiative and willingness to take on new tasks and provides recommendations on how to improve efficiencies and existing processes.
Problem-solving, strong interpersonal, oral, and written communication skills.
Responds to issues and enquiries in a quick and professional manner.
Establishes and maintains effective, professional, collaborative working relationships with staff at all levels of the organization.
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Company: Genevant Sciences
Expected salary:
Location: Vancouver, BC
Job date: Thu, 17 Mar 2022 23:33:39 GMT
Job Source: Careerjet.ca