Associate Director, Faculty Relations & Academic Administration

Job title: Associate Director, Faculty Relations & Academic Administration

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Job Details

Associate Director, Faculty Relations & Academic Administration – (991706.3)

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Organizational Unit

University of Victoria -> VP Academic

Posting Close Date

7 December 2021

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$88,551.00 – $127,293.00

Additional Posting Information

Please note that while the university encourages and accepts external applications, a strong pool of internal candidates has been identified for this opportunity.

Salary posted reflects full FTE (will be prorated for part time)

Classification

ME 10

Employee Group:

Management Excluded – Continuing

# of Hires Needed

1

Category

Human Resources/Recruiting

About this Opportunity

The University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:

Recruitment range: $88,551 – $110,688 maximum starting salary is determined through knowledge, experience and internal equity.

Performance range: starting salary to max of $127,293 is available through annual performance increases.

An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code.

Job Summary

In consultation with the FRAA AVP and Director, the Associate Director leads the development of effective and efficient academic administrative process for the portfolio. Examples of areas of responsibility in this category include, but are not limited to: oversight of the salary processes, appointment, reappointment,

promotion and tenure/continuing appointment processes, leave processes and process for other faculty actions; collective agreement implementation; and development and maintenance of the FRAA budget.

Under delegated authority, the AD FRAA reviews/approves faculty actions (e.g. extra-to-load, stipend awards, honorariums etc.) ensuring compliance with collective agreements, policy and accepted practice.

The AD FRAA provides recruitment support by: * Overseeing administration of searches for Deans and VPAC AVPs;

• Overseeing administration of searches for FRAA recruitments;
• Undertaking the VPAC review process for faculty/ librarian recruitment, salary anomalies and retention adjustments.

The AD, FRAA acts as the primary Faculty Relations Consultant for a limited portfolio of clients, supporting UVic and FRAA’s missions by providing expert, informed advice to academic and administrative leaders within the Faculties on matters relating to the employment of faculty and librarians. Using highly evolved problem-solving skills, conflict management, negotiation and superior communication skills, the AD, FRAA facilitates the resolution of labour and employment issues with employees, leaders and the Faculty Association and manages related risk.

This position has supervisory responsibility for the Faculty Relations Associate role.

Outcomes for the role include:

• Development and facilitation of efficient and effective business processes relating to faculty employment actions
• Achievement of strategic and operational goals arising from: good business process; sound human resources advice; effective conflict resolution and negotiation; solid implementation and compliance management of collective agreements, policy, letters of understanding and waivers.
• Reductions in legal, operational and financial risk for the institution in relation to employment of faculty, librarians and academic leaders (Dean and below).
• A positive labour relationship with the Faculty Association where issues are dealt with proactively and productively
• Enhanced knowledge and skill of academic leaders and administrators relating to leadership, human resources management and university business process
• Strong coordination and cooperation among business units sharing work with FRAA.
• Timely support of faculty/librarian and leader recruitment and retention
• Continuous improvement of the administration of academic matters

Job Requirements

Qualifications and experience:

Graduate degree in Industrial Relations, or an undergraduate degree in Law, Business or Human Resources with a relevant professional designation.

Minimum 3 years’ experience working in a human resources/labour relations capacity at a Consultant/Leader level, within a large, complex, multi-union environment.

An equivalent combination of education and experience may be considered.

Key job-specific competencies:

The incumbent must have and maintain currency in knowledge and understanding of:

-current employment and labour legislation and jurisprudence

-the collective agreement(s), policies and procedures for the client groups serviced by FRAA

-best practices in human resources management including, but not limited to, recruitment and retention, training and development, change management, conflict resolution, and labour relations

– issues relating to human resources in the academic environment

– the university, its structure, academic programs

– best practices in process management and effective organizational change

The incumbent must have skills and abilities as follows:

• Excellent interpersonal skills which exhibit diplomacy and tact and which support the development of positive relationships even in an environment of stress and conflict
• Excellent communications skills (verbal and written, individual and group) which support persuasive advocacy and clarity of message in a comprehensive and concise manner
• Strict adherence to the principles of confidentiality
• The ability to apply the required knowledge and understanding of human resources practice in an academic environment to effectively support and advise a variety of stakeholders, with varying levels of knowledge and skill.
• Analytical ability which supports identification and resolution of a variety of complex issues
• Judgment, analytical and problem-solving skills with a consultative and collaborative approach to address issues and opportunities
• The ability to think and act strategically and to understand and manage the issues in the context of the mission, vision, values and objectives of FRAA and the wider University.
• Strong organizational skills including, but not limited to, file management, project management, timeline management and team leadership and support
• Expertise in policy development, investigation, research, and report preparation for multiple audiences
• Functional proficiency with Microsoft Office (Word, Excel, Powerpoint, Outlook) and the capacity to become functional with human resource information systems.
• Ability to be proactive and take initiative
• Strong record of teamwork with the motivation and ability to work independently with little supervision
• Ability to take on leadership roles and manage high functioning teams
• Ability to work in a fluid and challenging environment with changing priorities and deadlines
• Possesses a reputation for resourcefulness with a strong sense of accountability and a principled approach
• Effective staff supervision style

The incumbent must demonstrate the following attributes:

• Good judgment, logic and discretion
• Professionalism and sensitivity to the views and feelings of others
• Adaptability and flexibility
• Fortitude in the face of resistance, conflict and stress
• Ability to work productively and meet multiple deadlines
• Strong values consistent with those held by FRAA (respect, fairness, equity, collaboration, cooperation, professionalism, accountability, continuous improvement)

Unusual working conditions:

The position may require regular email/phone monitoring and occasionally immediate reaction to urgent issues outside of normal business hours.

A regular but minimal degree of physical effort (such as extended periods of sitting or keyboarding, occasional lifting, some walking, etc.); occasional and minimal exposure to environmental factors (such as occasional noise, dust, and minor risks or hazards), a daily significant requirement for sensory attention (such as listening or concentrating on work) and a regular but moderate degree of mental stress (such as deadlines, complex issues, unpleasant contacts or life disruption).

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of Read our full equity statement here:

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: uviccareers@uvic.ca. Any personal information provided will be maintained in confidence.

Company: University of Victoria

Expected salary: $88551 – 127293 per year

Location: Sedgewick, AB

Job date: Fri, 03 Dec 2021 05:40:08 GMT

Job Source: Careerjet.ca

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