CLK ST 9 – Administrative Assistant

Job title: CLK ST 9 – Administrative Assistant

Job description: Administrative Assistant
Clerk Stenographer 9

An eligibility list may be established.

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

A great opportunity to take the next step in your career

The Integrated Transportation Planning Branch (“Branch”) resides in the Major Projects, Infrastructure, and Properties Department of the Ministry of Transportation and Infrastructure. The Branch’s vision includes elevating the profile of BC to become the preferred gateway for Asia Pacific trade, and to have the most competitive, safe, sustainable and reliable supply chain on the west coast of the Americas, linking Asia to North America via British Columbia. Competitive, reliable, and efficient full-service transportation corridors must be established between Asia and North America in order to increase trade, create jobs and economic benefit for the Province and Canada. The benefits to BC from strengthening and diversifying the economic base of the province, with emphasis on the emerging Asian trade markets, are projected to generate growth in outputs and a significant number of new high-paying jobs in supporting transportation sectors.

The Branch provides, directly and through partner agencies, an efficient, integrated and cost-effective transportation system that contributes to a vibrant economy, environmental sustainability and supports healthy, livable communities. The Branch works closely with other provincial ministries (such as Jobs, Economic Recovery and Innovation, Tourism, Arts, Culture and Sport, Municipal Affairs, Energy, Mines and Low Carbon Innovation, Forests, Lands, Natural Resource Operations and Rural Development and Finance), other levels of government (Canada, Alberta, Saskatchewan, First Nations and municipal) and the private sector (port, railways, terminal operators, trucking industry, shippers, distribution centres, airports, etc.) to initiate, deliver and support key infrastructure, performance, access and reliability improvements to create a modern, seamless, effective supply chain. This includes supporting the advancement of supply chain efficiency projects, brokering funding partnerships, implementing or supporting complementary provincial and federal policy, and ensuring customers are knowledgeable about the unique collaboration that sets Pacific Gateway supply chains apart from our competition.

The Administrative Assistant provides a wide range of administrative and secretarial support services for the Integrated Transportation Planning Branch within the Ministry of Transportation and Infrastructure. Reporting to the Project Administrator, the Administrative Assistant supports staff in delivering on the goals, objectives and performance measures identified in the ministry’s annual Service Plan. The Administrative Assistant plans, develops and coordinates all administrative functions and services including the implementation of operational program policies and procedures, human resources, records management, facilities, and asset management.

The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Kristin.Kelly@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Secondary school graduation or equivalent (GED).
• Minimum of 1 year of *related administrative/clerical/secretarial experience working in an office setting.
• Workplace experience managing electronic calendars including scheduling meetings and appointments for individuals and large groups.
• Workplace experience typing, formatting, and proofreading a variety of documents and materials using desktop tools such as Word, Excel and the Internet.
• Experience processing purchases and/or credit card and/or petty cash reconciliations while ensuring accuracy and completeness of documentation.

*Related Administrative/Clerical/Secretarial Experience may include:

• Experience drafting correspondence independently or from written and verbal instructions;
• Experience arranging meetings and travel arrangements;
• Experience responding to a variety of inquiries and requests for information from the public and/or private sector;
• Experience maintaining databases and filing systems;
• Experience using standard computer technology, ie. MS Office – Word, Excel, PowerPoint as well as Outlook, and Internet;
• Experience with government financial policies and procedures.

Preference may be given to applicants with one or more of the following:

• Completion of a post-secondary office administration certificate or program.
• Experience with government financial policies and procedures.
• Experience with editing briefing notes in accordance to government standards.
• Experience working with CLIFF, eApproval, ARCS and ORCS.
• Experience establishing, developing and maintaining high standards and procedures in office administration.
• Experience in a provincial government office setting.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:

Cover letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire (COMPREHENSIVE): YES – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

Company: BC Public Service Agency

Expected salary:

Location: Victoria, BC

Job date: Fri, 03 Dec 2021 23:46:16 GMT

Job Source: Careerjet.ca

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