Grant Administration Clerk (Clerk 4)

Job title: Grant Administration Clerk (Clerk 4)

Job description: Competition # : 36700

Department: Education & Early Childhood Development

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU – NSPG

Closing Date: ​9/23/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Education and Early Childhood Development is leading the transformation of early learning and child- care and the public education system in Nova Scotia. This will provide children and families with a strong foundation for lifelong success and well-being. Early learning and child -care programs play a key role in supporting young children to develop to their fullest potential. Nova Scotia provides grant funding to regulated child -care programs and other key partners to support high quality early learning programs for children, families, and early childhood educators across Nova Scotia.

About Our Opportunity

Under direction from the Manager, Strategic Planning and Client Service, the Clerk provides comprehensive clerical support services, grant administration services, and client service functions related to the operation of Early Learning and Child Care grant programs. The Grant Administration Clerk is responsible for the intake and processing of all grant applications, ensuring complete applications, analysing data submitted, and corresponding with applicants throughout the application process from intake to post-payment.

The Grant Administration Clerk provides operational supports to the unit and supports the day-to-day administrative tasks as required.

Primary Accountabilities

• The Grant Administration Clerk reviews and processes applications submitted by clients for completeness, analyses financial and operational data submitted, verifies and/or calculates grant funding amounts, and seeks management review and approval for payment.

• Responds daily to phone calls and emails from applicants to provide expert information related to grant applications, eligibility requirements, and calculation of benefits.

• Processes, coordinates, and manages financial administrative and financial procedures for the unit.

• Provides accurate, timely, and efficient support (administrative and organizational) to unit staff.

• Responsible for the retrieval, retention, storage, disposition, and classification of division records, including administration of annual renewal of legal agreements related to grant applications.

• Supports financial monitoring and review procedures associated with evaluation of financial and operational records of child centres to ensure compliance with grant program agreements.

Qualifications and Experience

To be successful in this role you have a high school education along with 5 years of related experience working in a computerized accounting or program administration environment. An equivalent combination of training and experience may be acceptable.

You have the following skill sets:

• Experience in financial and/or accounting roles
• Proficiency with Microsoft Office suite (Microsoft Office – Word, Teams, Outlook) is required along with an in-depth knowledge of Excel
• Proficiency with computerized database systems, including data entry
• Customer service orientation with a professional and courteous disposition
• Attention to detail with well-developed time management and organizational skills to meet established deadlines and priorities
• Problem solving, including the ability to analyze and relay information in a clear and concise manner
• Strong oral and written communication skills
• Self-motivated with ability to work both independently with minimal supervision and participate fully as an effective team player
• Ability to maintain confidentiality
• Experience in general office protocol, practices and/or procedures; correspondence, and document management

Although not required, the following would be considered an asset:

• Previous experience administering grant programs

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Completion of a one-year business or office administration course with four (4) years experience working in a computerized accounting or program administration environment.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offerings and eligibility criteria.

Additional Information

This is a two-year term employment opportunity. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department specific flexible working schedules.

Pay Grade: CL 22

Salary Range: $1,868.53 – $2,066.70 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Company: Government of Nova Scotia

Expected salary: $1868.53 – 2066.7 per month

Location: Halifax, NS

Job date: Sun, 11 Sep 2022 00:37:37 GMT

Job Source: Careerjet.ca

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