Manager of HR & Administration

Job title: Manager of HR & Administration

Job description: Position Summary: This is a permanent employment contract. The Manager of HR & Administration will be responsible for the well-being of the OCAD Student Union (OCAD SU) by overseeing operations to ensure the effective and efficient delivery of services to OCAD students. This position manages a team of part-time staff positions and provides guidance to a Board of Directors composed of 11 seats.

Reports to: OCAD Student Union Board of Directors

Board Liaison: Director of Operations

Supervises: Administrative Coordinator, Communications Coordinator, as well as part-time student employees.

Working Relationship:

OCAD Student Union Executive Directors, Board of Directors, Xpace Director, and other staff and contractors of the OCAD Student Union.

Salary & Hours of Work:

$29.50 per hour for 30 hours per week, with annual inflation and seniority increases. Thirteen (13) paid personal days per year, 4 weeks’ vacation, an annual professional development allotment of $1,500 and comprehensive health and dental benefits. Hours of work are flexible, scheduled between the hours of 9:00am – 5:30pm, Monday to Friday. Work is currently mostly remote due to COVID-19 but will be returning to in-person delivery once the University and the Ontario Ministry of Health deem it safe to do so.

Responsibilities:

The Manager of HR and Administration is responsible for the following and may delegate work to carry out these responsibilities where appropriate.

50% – Human Resources & Staff Management

Oversee Hiring Committees for all Student Union staff and contract positions in conjunction with the Director of Operations, including the Director of Xpace position;

Oversee work of all employees working for the OCAD Student Union;

Provide training, support, and advice to OCAD Student Union Executives and staff with respect to employee standards and human resources policies;

Conduct initial and annual performance evaluations of all employees and Executive team members alongside with the Director of Operations or appropriate supervisor;

Develop work plans and strategies to address personnel issues; serving as the first point of contact in mediating conflict, disciplinary action, workplace accommodations etc, in consultation with the Social Justice & Accountability Committee;

Check in with Finance Manager, Manager of Advocacy Services, and other staff about their workload;

Schedule office hours and working hours with Managers, Executives, and other staff;

Overseeing the Professional Development Committee, identifying opportunities for professional growth for Student Union employees and providing mentorship and advice;

Write, update, and implement job descriptions, job posts, and employee contracts;

Attend regularly scheduled meetings: Team meetings (optional), Staff meetings, Executive meetings and Board meetings.

30% – Operations and Administration

Implement By-Laws, policies, and procedures in consultation with the Manager of Advocacy Services, Finance Manager, Director of Operations and Executive Committee;

Develop and maintain annual operations calendar mapping out critical cycles and projects throughout the fiscal year;

Ensure the smooth operation of OCAD Student Union events, Board and staff initiatives, programs, and services on campus, such as the OCAD SU free legal advice service, student advocacy services, food security initiatives, annual orientation, student grant programs;

Dispense petty cash for office and service needs; make purchases for office;

Serve on organizational, departmental, and campus committees as needed or required, pending approval of the OCAD SU;

Communicate with University administration and offer feedback on OCAD U policies and initiatives;

Maintain set weekly hours dedicated to administrative work;

Maintain a safe, inclusive work environment that upholds the SU “Safe(r) Space” mandate, coordinate conflict resolution where needed; Conduct on the ground logistical work in support of Student Union services, events, and campaigns;

20% – Corporate Affairs, Governance & Board Support

Work with the Manager of Advocacy Services in drafting and developing By-Laws and policies of the corporation for OCAD Student Union Board of Directors approval; set timelines for policy approval;

With the support of the Managers of Advocacy Services and Finance, ensure the OCAD Student Union is in compliance with legislative requirements and where deficiencies are noted, develop strategies to address compliance issues and advise OCAD Student Union Board of Directors in remedying deficiencies, i.e. employee standards;

Advise the OCAD Student Union Board of Directors on matters pertaining to corporate affairs, governance practices, and general University issues;

Coordinate administrative support for meetings of the OCAD Student Union Board of Directors and for General Meetings of the Membership;

Coordinate annual training for Board of Directors in conjunction with the Manager of Advocacy Services;

Coordinate the Elections and By-Elections process with the Elections Committee including hiring of Chief Returning Officer, * Act as a resource, providing advice and support to Xpace Cultural Centre, OCAD Student Union Board members, Committees and Student Groups.

Requirements:

Candidates must possess the following skills, qualifications and experience:

Minimum 3 years experience in business administration and/or Not-for-Profit management and/or related experience;

Knowledge and experience working in an anti-oppressive framework;

Working knowledge of legislation affecting federally incorporated Not-for-Profit Corporations;

Thorough working knowledge of various components in Not-for-Profit corporate governance, such as strategic planning, By-Law and policy development and assessment, facilitating work of the Board of Directors, Board relations, committee structures etc;

Intermediate level of financial literacy and planning;

Intermediate level of experience with administrative practices and procedures, with an eye for introducing improvements and best practices;

Experience in resource allocation, leadership modelling, and the coordination of people and resources;

An ability to motivate, develop, and direct people as they work, identifying the best people and skill set for a project;

Knowledge and experience of personnel recruitment, selection, training, compensation and benefits, labour relations and negotiations within an anti-oppressive framework;

The ability to monitor and assess one’s own performance, as well as the performance of other individuals, and/or organizations in order to make improvements or take corrective action as required;

Critical thinking skills and the ability to make decisions in a fast-paced environment, the ability to anticipate the costs and benefits of potential actions and being able to choose as well as advise on the most appropriate direction;

Excellent oral and written communication and comprehension skills, and the ability to discern which information is most vital to communicate at an appropriate time;

Strong interpersonal and conflict resolution skills;

Excellent time management skills with the ability to multitask, manage one’s own time and the time of others.

Company:

Expected salary: $25 – 30 per hour

Location: Toronto, ON

Job date: Wed, 12 Jan 2022 04:01:50 GMT

Job Source: Careerjet.ca

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