Office & Administrative Assistant

Job title: Office & Administrative Assistant

Job description: CURIE (Canadian Universities Reciprocal Insurance Exchange) located in Burlington, Ontario is seeking a full-time Office and Administrative Assistant to join our team on a permanent basis. As Office Admin, you will be the first impression for the entire organization and play a critical role in the daily operations of the office and administrative support. The ideal candidate is an organized, detail-oriented, self-starter who can manage multiple projects with accuracy and has a willingness to learn new skills. The chosen candidate will be responsible for providing a broad range of communications, event planning and general insurance and administrative support to staff and CEO.

Key Responsibilities:

Reception & Office Administration

• General office reception
• Answer and direct all incoming calls to main reception line
• Field internal and external general office inquiries
• Welcome all guests to the office and coordinate with host
• Maintain general reception area and conference room
• Maintain and order office supplies from appropriate vendors
• Liaise with vendors for all incoming and outgoing packages
• Process and distribute all incoming mail
• Assist as needed with building facilities management inquiries for office
• Provide administrative support to member of the management team and CEO as needed, including calendar and scheduling, travel arrangements, and preparing expense reports

Communications

• Assist with production and editing of Quarterly Newsletters & Annual Report
• Assist in the production of various information bulletins and written member communications
• Manage contacts database
• PowerPoint presentation design

Event Planning

• Coordinate Board and Committee calendar of events
• Arrange and coordinate hotel bookings for Board and Committee meetings
• Prepare Board and Committee meeting agendas and distribute meeting materials
• Attend Board and Committee meetings and record meetings minutes and track action items
• Oversee planning and logistics associated with member events and meetings
• Coordinate/manage monthly webinars and quarterly townhall calls

Insurance Administration

• Assist with insurance policy issuance
• Issue Certificates of Insurance
• General claims administration – setup claims files and post reserve changes

Requirements:

• Must be certified in Microsoft Office – specifically Outlook, Word, Excel & PowerPoint
• Must have excellent written & verbal skills
• Communications experience preferred
• Event planning experience preferred

Education & Experience:

Post-secondary education

Minimum 2 years insurance industry experience, understanding of basic insurance terms

Minimum 2 years administrative experience

Compensation:

At CURIE, our collaborative, energetic culture is grounded in our guiding principles and our commitment to diversity, equity, inclusion, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees’ lives and careers.

Company:

Expected salary:

Location: Burlington, ON

Job date: Wed, 16 Jun 2021 04:59:30 GMT