Project Administration Manager

January 10, 2022 Business Management and Administration

Job Overview

Job title: Project Administration Manager

Job description: Excellence Leaves a Lasting Impression: Bring Your Vision to shape a better world.
At Arup, our innovative spirit compels us to express our ingenuity in unique ways – engineering, planning, designing, and consulting on many of the most renowned projects in the built environment. We aim to deliver technical excellence, innovation, and value to clients, while maintaining our core mission of shaping a better world. Since its founding in 1946, members of Arup have developed transformative ways of working. Adapting to the ever-changing environment, our work is focused on ambitiously reimagining a sustainable and resilient future for cities. Arup is rising to these new challenges: by bringing together broad-minded individuals from a wide range of disciplines, investing in research, innovating and creating better solutions for clients and the wider world.
We are currently seeking an experienced Project Administration Manager to support projects and supervise our Canada Group project administrators and administrative assistants. This position requires a detail-oriented individual with strong planning and intuitive managerial skills. In addition, a dedicated and professional demeanor, with the ability to prioritize and work across many projects, manage upwards and, work well in a diverse environment.

During your career at Arup, you will have the chance to work with some of the most highly respected engineers and specialists in the world. You will also get the opportunity to work on exciting and significant projects, delivering quality work that has a positive and lasting influence on the community and the environment.

Job Responsibilities:

Providing day-to-day leadership to their team that will ensure high performance that supports achieving the company’s mission, strategies, and values
Leading all administrative functions for their own and project administrative team’s projects while aiding in ensuring that our Management Systems’ standard methodologies and requirements are met
Communicating job expectations, planning, monitoring, and appraising job results
Coaching, counseling, focusing employees initiating, coordinating, and implementing systems, policies, and procedures
Collaborating closely with leadership to discuss assignments and ensure that issues and problems raised by staff are addressed
Carrying delegated responsibilities for the commercial success of our projects under the direction of our project managers, project commercial, and finance teams
Staff recruitment and development

Skills:

Influential people management skills such as leadership, coaching, mentoring, and supervisory skills
Build, empower, develop and lead an effective team
Practical leadership skills, including the ability to plan, set goals, and handle time, priorities, resources, and accountabilities
Understand Arup’s strategies to translate them into team goals and objectives and gains team dedication to achieving those goals and objectives
Experienced with conflict resolution and helping parties reach successful outcomes
Supports and guides the development process, collaborating effectively across multiple cross-functional teams to skillfully execute on milestones and deliverables promptly
Strong collaboration/relationship skills with internal and external project stakeholders
Results-oriented with a demonstrated ability to promote and drive change to improve processes further
Leverages digitalization, agile, and outcome-based delivery to continually enhance and enable business value
Strong interpersonal and communication skills essential for team-based working
Ability to handle confidential assignments with tact and diplomacy
The ability to prioritize effectively, balance assigned work, and exceptional organization skills are required for our continually evolving environment
Ability to quickly use new technology and a validated understanding of current technology to support project teams effectively
Training experience a plus

Qualifications:

8 or more years project administration experience in an engineering/architecture and construction environment is required
Successfully managed small to major projects from conception to completion of construction;
expert proficiency with the Microsoft Office Suite and other standard applications/software programs and databases
BA/BS degree is preferred
Bilingual French-English is preferred
PMP and/or construction administration certification a plus

Share your passion and experience in a global culture that believes your potential to achieve is endless.
Benefits that Work – At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup expect for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

Flexible Working – We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

COVID-19 Vaccination Requirement – Arup requires all new employees to be fully vaccinated against COVID-19. The successful applicant will, therefore, be required, as a condition of employment, to provide Arup with satisfactory proof of COVID-19 vaccination, subject to legally-required accommodation required under applicable human rights legislation. Arup is an equal opportunity employer and consistent with federal, state, provincial and local requirements, will consider requests for accommodation based on disability or creed/religion (e.g., sincerely held religious beliefs) where it is able to do so without undue hardship to Arup.

Arup is an Equal Opportunity Employer. We consider all qualified candidates regardless of national origin, veteran, disability, sexual orientation, gender, gender identity or other status protected by law. If you need any assistance or accommodations due to a disability, please contact us at americasbenefits@arup.com .

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Company:

Expected salary:

Location: Toronto, ON

Job date: Mon, 10 Jan 2022 05:55:05 GMT

Job Source: Careerjet.ca