Administration Technician

Job title: Administration Technician

Job description: Effective immediately until Jan 10 2023 or the earlier return of the incumbent

JOB SUMMARY: under the direct supervision of the records manager and the general authority of the dean of academic systems, provides technical support for the registrar’s office.

DUTIES AND RESPONSIBILITIES:

• Analyze, interpret and implement new MEES transmission directives
• Prepare student records for transmissions
• Ensure the transmission of student data to the Ministry for the day division and some AEC programs including permanent code requests/modifications
• Process and transmit grade changes, comprehensive assessments and course objectives and evaluations (SU/EQ/DI)
• Analyze, validate and correct SOCRATE/CLARA transmission reports for day division
• Collaborate with other technicians in the Registrar’s Office regarding transmissions and student records
• Participate with Day and Continuing Education registration
• Assists with Summer School registration
• Liaise with Continuing Education AEC Program Coordinators regarding operational aspects of some AEC programs
• Oversee the daily operation of clerk(s) in the Registrar’s Office
• Liaise with academic advising regarding course evaluation requests
• Write and update Records procedures/processes, and assists with staff training
• Oversee the archiving of student information and maintenance of physical files according to the Calendrier de Conservation
• Respond to student inquiries and Omnivox messages from staff and students
• Update Omnivox and portal calendar
• Prepare and distribute registration information to students
• Generate day student registration appointment times, terms, semester fees and refund requests
• Oversee the administration of the Probation policies
• Plan and participate in the administration of the Ministerial Examination of Language of Instruction
• Prepare statistical reports
• Perform any other related tasks as requested

QUALIFICATIONS:

Education:

To have a college diploma in an appropriate specialty or a diploma or an attestation of studies which is recognized as equivalent by the competent authority

Specific Requirements:

• English intermediate both oral and written
• French intermediate: oral, comprehension and written
• Computer skills (Microsoft Office, Words & Excel)
• High degree of accuracy
• Logic and analytical skills required
• Knowledge of the CEGEP system an asset
• Ability to work under pressure
• Good communication skills
• Ability to organize work

Testing may be required to demonstrate knowledge of:

• English (intermediate oral)
• English (intermediate written)
• French (intermediate oral)
• French (intermediate comprehension)
• French (intermediate written)
• Word (basic)
• Excel (intermediate)
• Logic and analytical skills

We thank all candidates who submit their resumes for consideration. However, only those candidates selected for an interview will be contacted. If your work experience has changed or if you have acquired additional education since your last visit, be sure to submit your updated resume so that we may review your full career path. If you are applying from a mobile device (smartphone, tablet), you will receive an acknowledgment email asking you to update your file by submitting your CV in order for your application to be considered.

Deadline Date

10/14/2022

Company: John Abbott College

Expected salary:

Location: Sainte-Anne-de-Bellevue, QC

Job date: Fri, 07 Oct 2022 23:49:41 GMT

Job Source: Careerjet.ca

Click Here to Apply