Administration Trainee – Summer Internship Program

Job title: Administration Trainee – Summer Internship Program

Job description:

• Job ID: 24669
• Job Category: Administrative
• Division & Section: Various
• Work Location: Various
• Job Type & Duration: Full-time, Various Temporary (4 month) vacancies
• Hourly Rate and Wage Grade: $19.29 – $21.14 / Hour, TFT002
• Shift Information: Monday to Friday, 35 Hours per week
• Affiliation: Local 79
• Number of Positions Open: 30
• Posting Period: 17-JAN-2022 to 07-FEB-2022

The Summer Internship Program is for undergraduate or Master’s students from various academic disciplines to gain meaningful work experience from May to August. City divisions are looking to hire students in the following roles: administration trainee, exempt (human resources) trainee, financial trainee, IT trainee, program support trainee, research trainee, and technical trainee. Candidates are welcome to apply to multiple roles.

Program eligibility requirements:

• Must be currently enrolled at a post-secondary institution
• Must be returning to studies in Fall 2022
• Full-time, part-time and mature students are eligible to apply

Note: All City of Toronto employees are required to be fully vaccinated against COVID-19 as a condition of hire in accordance with the City’s . Candidates will be required to show proof of vaccination during the recruitment process. Additionally, some roles may require candidates to provide a police reference check and/or other immunization clearance.

Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world’s most livable cities, we are a global centre for business, finance, arts and culture. Join the award-winning Toronto Public Service as an Administration Trainee, providing administrative support and assistance as part of the Summer Internship Program.

Please note: the applicant pool from this job posting will be used for summer internship program opportunities in the following divisions:

• City Manager’s Office
• Economic Development and Culture
• Finance & Treasury Services
• Housing Secretariat
• Municipal Licensing & Standards
• Pension, Payroll and Employee Benefits
• Policy, Planning, Finance & Administration
• Seniors Services and Long-Term Care
• Shelter, Support and Housing Administration
• Solid Waste Management Services
• Toronto Paramedic Services
• Transportation Services

Major Responsibilities:

Your primary responsibilities as an Administration Trainee will be varied. Specifically, you will:

• Assist with various office functions such as filing, data entry, photocopying, sending faxes etc
• Receives/logs data/information received
• Collects data for others to analyze and process
• Assist with organizing and presenting data collected, may utilize software packages
• Inputs/retrieves/updates/maintains data
• Assist others with drafting documents, correspondences etc
• Assist with financial transactions and makes calculations
• Answers inquiries, provides general information, takes messages and directs inquiries to appropriate staff to answer questions/handle requests
• Assist with setting up meetings, records and circulates data
• Assist with mail/supply collection, inventory, sorting and distribution
• Assist with packing, loading, lifting, moving, delivering, setting up, maintaining and unpacking supplies, equipment, furniture etc
• Travels to various locations and/or special events to provide assistance

Key Qualifications:

• Experience in performing administration or clerical support duties or equivalent combination of education and experience
• Experience using computer software including Microsoft Office Suite (i.e. Word, Excel, PowerPoint etc)
• Experience providing customer service and responding to inquiries via telephone, email and in person
• Strong problem solving and analytical skills
• Strong organization and time management skills, ability to set priorities, meet deadlines and work cooperatively within a team
• Excellent interpersonal skills and the ability to communicate effectively, both orally and in writing in an efficient and diplomatic manner
• Ability to work independently with minimal supervision and as a member of a team
• Ability to provide excellent customer service to clients and members of the public
• Ability to exercise independent judgement and discretion in dealing with confidential matters
• Ability to work under tight time constraints and meet deadlines
• Ability to work shifts as assigned, including evenings and weekends

“The City of Toronto acknowledges that we are on the traditional territory of many nations including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples and is now home to many diverse First Nations, Inuit and Métis peoples. The City also acknowledges that Toronto is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaties signed with multiple Mississaugas and Chippewa bands.”

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City’s .

Company: City of Toronto

Expected salary: $19.29 – 21.14 per hour

Location: Toronto, ON

Job date: Wed, 19 Jan 2022 00:53:57 GMT

Job Source: Careerjet.ca

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