COORDINATOR CONTRACT ADMINISTRATION

Job title: COORDINATOR CONTRACT ADMINISTRATION

Job description:

• Job ID: 23256
• Job Category: Engineering & Technical
• Division & Section: Engineering & Construction Services, ECS Engineering Support Services
• Work Location: Metro Hall, 55 John Street
• Job Type & Duration: Permanent, Full Time
• Hourly Rate: $37.43 – $41.00
• Shift Information: Monday- Friday (35hours/week)
• Affiliation: L79 Full-time
• Number of Positions Open: 9
• Posting Period: 01- Dec-2021 to 15-Dec-2021

Major Responsibilities:

• Coordinates the preparation of documents and specifications including RFSQ’s, RFP’s and RFT’s for construction and associated contracts for capital works and operational projects.
• Reviews documents related to City contracts prepared by outside consultants.
• Conducts the review of tender documents and submissions to ensure conformance with City standards/requirements.
• Provides capital cost accounting, conducts statistical analysis and research; evaluates and tracks tender item cost and financial reports for capital projects.
• Liaise with Purchasing and Material Management Division; regarding the tendering, award and execution of contract documents.
• Execute contract documents in accordance with Legal and Purchasing and Material Management Division Policies & Procedures
• Coordinate all contract administration-related activities with the unit support staff and other divisional staff.
• Prepare and process payments for contractors, consultants and cost recoveries.
• Tracks and monitors all activities related to divisional purchase orders and purchase orders (track and close purchase orders, release of commitments etc.)
• Tracking, filing and maintaining of contract documents for legal and audit purposes.

Key Qualifications:

Your application must describe your qualifications as they relate to:

• Post-Secondary education in Administration, Accounting or an approved equivalent combination of education and experience.
• Experience with contract administration support including preparation of RFSQ’s, RFPs, RFQs, RFTs, tenders, bid evaluations, contract awards and agreements.
• Experience with complex procurement and financial systems i.e. SAP, SAP Ariba
• Considerable experience with cost control including preparation and issuance of progress payments, project cost accounting, processing invoices and cost recoveries.
• Experience preparing memos, letters and reports to internal and external stakeholders using MS Office Suite (i.e. Word, Excel).

You must also have:

• Understanding of the Construction Act as it applies to this position.
• Knowledge and ability to prepare reports, make accurate calculations and pay attention to detail.
• Highly developed interpersonal skills with the ability to communicate at all organizational levels.
• Well-developed written and oral communication skills.
• Sound judgement in public and personal relations.
• Ability to work effectively with colleagues, provincial officials, consultants, solicitors and other internal and external clients.
• Ability to plan, prioritize, organize assignments and work with minimal supervision.

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City’s . Candidates will be required to show proof of vaccination during the recruitment process.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City’s Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City’s .

Company: City of Toronto

Expected salary: $37.43 – 41 per hour

Location: Toronto, ON

Job date: Fri, 03 Dec 2021 05:40:08 GMT

Job Source: Careerjet.ca

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