Director of Administration

Job title: Director of Administration

Job description: About Trindent Consulting:
Trindent Consulting is a global management consulting firm that solves complex business problems and delivers operating efficiencies for the Energy, Healthcare, and Financial Services industries. The firm’s unique improvement approach yields between 500 – 1500% ROI within the first year. Established in 2008, Trindent Consulting has quickly garnered a reputation for a firm that Makes It Happen™. It was ranked as one of Canada’s Fastest-Growing Companies by Canadian Business and Growth List in 2014, 2015, 2016, 2017, 2018, 2019, 2020 & 2021. Trindent was also named one of the Fastest-Growing Consulting Firms by Consulting Magazine in 2015, 2016, 2017, 2018, 2019, 2020 & 2021.

Description/About the Role:
Reporting to the President and Vice President, Finance, the Director of Administration will manage all administrative functions and departments for a growing professional services firm headquartered in downtown Toronto, providing accountability for flawless execution and superior internal client service.

The Director of Administration will have 3-4 direct reports to support administrative functions and help drive results.

Responsibilities:

• Set goals and service standards commensurate with a rapidly growing professional service firm
• Develop and implement objective and metric-driven assessment structures for all departments and functions
• Train the broader administrative team to achieve adequate cross-functionality and redundancy
• Standardize and document operating procedures with constant evaluation and process improvement
• Support in preparation of departmental budgets, and take full accountability for adherence
• Supporting finance in the preparation of employee expense summaries (downloading and manipulating data in Excel from an online expense reporting platform)
• Support in maintaining an immaculate Toronto head office (kitchen, meeting rooms, etc.), and managing vendors relating to office maintenance and facilities management
• Support in ensuring all office equipment (phones, WAN, copier, telecommunications equipment, etc.) is in working condition and always readily available
• Support with IT inventory (laptops, mobile phones, etc.) and managing day-to-day relationship with an external IT support provider
• Liaise with legal department for legal aspects of Trindent.
• Support Human Resources in the onboarding of new hires (IT setup, office access, employee headshots, administrative training, etc.)
• Manage HR records and other confidential records
• Manage new hire orientation program and any exit interview programs.
• Manage company payroll
• Manage of existing and overseeing of employee programs and activities
• Oversee purchasing supplies
• Oversee vendor management
• Perform other duties and ad hoc projects as assigned

Education, Experience, and Skills Required:

• Bachelor’s Degree or College Diploma in Administration, Human Resources, or related discipline
• 10+ years of experience, including 5+ years in a managerial capacity, in any or combination of office administration, human resources, finance, or executive support
• Experience in a consulting firm or professional services environment will be considered an asset
• Superior people-management ability with demonstrated experience managing a highly functioning team
• Exceptional written and verbal communication skills
• Proficient user of Microsoft Office Suite (Word, Excel, Power Point and Outlook)
• Experience using SAP Concur or other Expense Management software is an asset.
• Experience using InDesign or other Adobe applications is an asset
• Experienced and proficient in using a variety of telecommunication platforms (i.e., conference calls, video conferencing, web meetings, etc.)
• Ambitious and proactive
• Intelligent and eager to learn
• Works with a sense of urgency
• Highly sociable, courteous, and professional
• Detail-oriented and disciplined in self-review
• Ability to manage competing demands and priorities
• Assertive and confident to work with strong personalities
• Embraces problem solving challenges and opportunities

Trindent Consulting is committed to providing an accessible, respectful and inclusive environment for all employees and job applicants. We will provide reasonable accommodation if required. If you require any specific accommodation due to a disability or a medical need during the application process, please contact us.

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Company: Trindent Consulting

Expected salary:

Location: Toronto, ON

Job date: Fri, 03 Jun 2022 05:13:46 GMT

Job Source: Careerjet.ca

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