Finance & Administration Assistant
Job Overview
Job Number: 20669Job title: Finance & Administration Assistant
Job description: Reporting to the Manager, Finance & Administration (FM), and under the direction of the FM and Associate Executive Director, the Assistant, Finance & Administration carries out a variety of duties related to daily operational and administrative procedures, financial management, data collection/processing/reporting, and other requirements of programs and services operating within CMHA-CVB.
RESPONSIBILTIES:
- Perform a range of bookkeeping tasks on a weekly, bi-weekly, monthly, quarterly, and annual basis.
- Manage other recurring postings/journal entries as set by the FM.
- Prepare, post, and deliver bank deposits. Ensure accurate handling of cash/cheques, ensuring the deposit balances to the ledger and revenue is posted to correct accounts and departments.
- Collect and deposit cash from the Laundry and Good Food Box programs.
- Post Accounts Receivable and Accounts Payable to the accounting software.
- Create, and update as needed, confidential employee files.
- Maintain Sick Time and Vacation/Wage spreadsheets to provide up to date information for the FM.
- As per BC Housing funding contracts, be able to update and maintain required administrative databases tracking clients and activities of Warmland House and other programs.
- As requested/required, support and assist CMHA-CVB Manager of Finance and Administration with the creation, input and maintenance of the organization’s other data bases, spreadsheets and various reports (eg. semi-annual HSCIS reporting, annual CCSEA reporting).
- Post donations, prepare tax receipts
- Maintain a donation database
- As needed/requested, perform payroll duties for all CMHA-CVB employees and submit the appropriate documentation and payment to The CRA for payroll remittances.
- Allocate bi-weekly payroll costs to appropriate programs/departments.
- Enter annual budget into accounting software.
- Prepare departmental income statements/spreadsheets as requested/required by the FM.
- Provide administrative support to the FM and ED, including work on special projects such as Accreditation, Staff Manuals, reports, and other assignments relating to the operation/administration of the organization.
- When necessary, manage incoming phone calls and direct to appropriate parties and/or take accurate messages.
- Perform other duties as required and assigned.
REQUIRED COMPETENCIES and SKILLS: * Effective team player who is respectful, non-judgmental, and non-intrusive
- Strong competency with Sage 50 and/or other accounting and payroll software
- Willingness to master the unique data reporting requirements of the CMHA-CVB funders and community partners
- Familiarity with Microsoft Office for Windows
- Ability to create, manage spreadsheets using Excel
- Excellent organizational skills
- Accuracy, with strong attention to detail
- Ability to multi-task, prioritize, problem solve
- Ability to maintain strict confidentiality
- Good interpersonal and communication skills; effective personal boundary setting skills
- Ability to work independently
- Ability to analyze situations quickly and apply sound judgements
- Ability to work and build rapport with others
- Willingness to take on and continually learn new tasks as required
- Demonstrated knowledge of cultural competency and anti-racist practices
QUALIFICATIONS:
- 2 years financial or accounting background, or 2 years’ experience in finance and administration.
- Minimum 1-year payroll experience
- Minimum 1-year working with SAGE is an asset
Please refer to attached documents for all details.
Related Document(s)
How to Apply
Expiring: Sep 14, 2021
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Expected salary: $21.37 per hour
Location: British Columbia
Job date: Sat, 11 Sep 2021 01:38:51 GMT
Job Source: Careerjet.ca