Manager of Project Administration

Job title: Manager of Project Administration

Job description: Description :

AFL is a leading provider of integrated solutions in the fiber optics industry. By offering expertise, products, and services in engineering, construction, and installation and repairs, AFL provides end-to-end solutions for customers’ broadband networks. From being environmentally-conscious to ensuring a healthy and safe working environment, AFL invests in its employees. AFL proactively engages with its communities through grants, service projects, environmental initiatives and more. Through a culture of commitment and collaboration, the company is a trusted advisor for customers in the telecom, oil and gas, and utilities markets. AFL is proud of its impact on communities, connecting people with innovative technologies, exceptional products, and high-quality services.

We have a reputation in the fiber optics industry for consistently being at the forefront of technology and innovation. Want proof? We were founded in 1984 with a single product, fiber optic ground wire. Today, we sell thousands of products and services to multiple markets across the globe and have become a billion-dollar company in revenue. Not only do we have a track record for growth and financial stability, but we are also backed by Fujikura, a $6 billion company with a 128-year history of product innovation. With our culture of commitment and professional growth opportunities, AFL will give you the opportunity to reach new heights and take your career to the next level.

AFL has operations in Canada, the U.S., Mexico, Europe, Asia and Australia and employs over 6000 people worldwide.

Job Description

The Manager of Project Administration reports to the Senior Manager of Business Solutions & PA. The incumbent is responsible for a team of project coordinators and project administrators, overseeing the day to day aspects of project operations within the organization. The incumbent fosters a cost conscientious discipline within the team and strives for accurate and timely execution of team tasks. Is accountable to all requirements and ensures the team meets all task deadlines. Provides a constant focus on continuous improvement of systems processes and policies and adapts processes to address trends and needs.

Responsibilities

• Provide mentoring and coaching to a team of Project Coordinators and Project Administrators and create and execute on individual development plans and goals
• Responsible for developing well defined processes & standards for use in the management of all Clients related projects
• Comprehensive understanding of contract scope and requirements for pro-active management of projects and integration into existing processes
• Collaborates with other departments as required to execute on timelines to meet the goals of management and contractual compliance
• Identifies opportunities for operational improvements and the implementation of processes and systems to support business and department needs
• Ensure internal customers (Project Management, Construction, Materials and Finance) are supported in all capacities
• Manage current Power BI Reporting and continuously improve metrics as needed
• Ensure quality standards are met with AsBuilts, PreCons reflect accurate estimations of work and both items are completed within required timelines
• Provide assistance to the Project Administration team to manage and support Subcontractors with regards to onboarding, process and billing reconciliation
• Assist team members with operational problem solving and technical understanding
• Foster an environment of collaboration, communication and teamwork
• Communicate to SR. Manager of Business Solutions & PA and executive team on challenges and successes of the department

Personal Qualities

• Leadership – directs others and develops the ability of others to perform and contribute to the organization by providing ongoing feedback and opportunities to learn through formal & informal methods
• Flexible – open to change/new information and rapidly adapts to new information, changing conditions, or unexpected obstacles
• Detail oriented – excellent attention to detail with the ability to follow through on assigned tasks
• Independent – ability to work well under limited supervision
• Analytical Thinking/Problem Solving – capable of complex reasoning and analysis to solve problems and design/modify processes
• Results focused – driven to achieve, understands KPI metrics of the department with respect to each Client
• Interpersonal skills – able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business
• Adaptability – capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously

Qualifications

• 5+ years of experience in a people management capacity or leadership role
• Good understanding of Project Management, Finance and Business Process
• Good technical understanding of Civil Construction and Fibre Optic Infrastructure
• Proficient in MS Office, with intermediate knowledge of Visio, and Power Point
• Knowledge of advanced Excel, Power Query and Power BI is an asset

Working Conditions

• Normal office environment with some field environment.
• General hours of Monday to Friday 8:00am to 4:30pm – longer hours may be required.
• Travel is required.

Why Work for AFL

• We Care: Our Employees are eligible to participate in our amazing Total Rewards Program which offers: Extended Health and Dental, Vision Care, Life Insurance, RRSP matching, Employee and Family Assistance Program and more.
• We Include: AFL is an equal opportunity employer that’s committed to accessible, inclusive employment.
• We Develop: We enthusiastically support learning and advancement opportunities for our team members.
• We Reward: Abundant discounts with various retailers via our Work Perks Program.
• We have Fun! Employee Events throughout the Year!
• We Connect…. #WeareAFL

AFL requires all employees to be fully vaccinated against COVID-19. Candidates must be fully vaccinated against COVID-19 and present acceptable proof of vaccination by the date of hire as a condition of employment. For positions that require some in-office work or in-person client meetings, exceptions to these in-office or in-person job requirements may be made at the discretion of the business through June 2022, at which point full vaccination will be required. AFL will consider requests for reasonable accommodation as required under applicable law. To qualify as being fully vaccinated against COVID-19 there should have been a two-week period after receiving the second dose (or any government recommended booster shot) in a 2-dose COVID-19 vaccine series, or a two-week period after receiving a single-dose (or any government recommended booster shot) in a single dose COVID-19 vaccine.

Disclaimer: This job description does not constitute a “contract” between the employee and the employer. The job description duties may change at the discretion of the employer and/or the employer may request the employee to perform duties that are not listed on the job description.

Company: AFL

Expected salary:

Location: Calgary, AB

Job date: Wed, 14 Sep 2022 03:35:41 GMT

Job Source: Careerjet.ca

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