Manager Office Administration
Job Overview
Job title: Manager Office Administration
Job description: Manager Office Administration (hybrid role)
Health is in our nature
Medicago: A history of innovation and perseverance
We started our journey with one objective: to help protect human life and today, we are a global leader in developing and producing plant-based vaccines and therapeutics.
Your role:
Lead the office administration function; develop and implement administrative procedures to help the organization run efficiently. Coordinate and balance the workload of the executive assistant pool to support efficiently the C-suite and senior leadership team. Provide assistance and support to the CEO.
What your days would look like:
- Lead the office administration function; oversee office services and supplies
- Submit insightful recommendations and implement administrative procedures for optimal services
- Select and manage external vendors for travels, office services (break rooms, recycling, etc.)
- In collaboration with Facility, coordinate workspace allocation on all sites
- Implement and manage the workspace reservation system to allow employees working remotely to have access to a workspace when they come on-site
- Handle special Facilities related projects, as assigned by the CHRO
- Ensure the flexibility and the development of the office administration team
- Coordinate and balance the workload of the executive assistant pool to support efficiently the C-suite and senior leadership team
- Provide assistance and support to the CEO; proactive resolution of meeting conflicts in a collaborative manner with a focus on business priorities;
- Manage emails, phone calls٫ schedule meetings and manage calendar for optimal efficiency;
- Perform travel arrangements and reservations with a high percentage of international travel and process expense reports on a timely basis;
- Build an internal network and strong working relationships with Executive Committee members and their teams.
Required profile:
- Bachelor degree or equivalent experience
- 10+ years of experience in administrative support, including 3 to 5 years experience as an executive assistant (experience in supporting a C-Level executive will be an asset)
- 3+ years of experience in supervision
- Highly proficient in Microsoft Office Suite and graphical tools such as Visio
- Demonstrated ability to work efficiently and juggle multiple priorities simultaneously
- Strong communication and interpersonal skills
- High level of attention to detail and accuracy with strong grammar and proofreading skills
- Able to deal with sensitive information in a confidential and professional manner
- Bilingual, (English & French), oral and written with a high level of attention to detail and accuracy with grammar and proofreading skills
Medicago is changing the game!
Our Vision: Medicago envisions a world that is prepared to face any disease
Our Mission: To create and deliver effective responses to new global health challenges.
Our mission is driven by the values of innovation, integrity, collaboration, adaptability, and ownership. These values reflect the spirit and culture that inspire Medicago’s people.
As a pioneer in transient expression and plant-based manufacturing, Medicago has always sought a more effective way to improve human health. With nearly 20 years of experience and wisdom behind us, we are poised to revolutionize the traditional approach to vaccines and therapeutics.
It is important that you are legally entitled to work in the US or Canada at the time the job offer is made to you. You may be asked to provide proof of eligibility.
#LI-SASKIA
Company: Medicago
Expected salary:
Location: Quebec City, QC
Job date: Mon, 06 Dec 2021 23:25:19 GMT
Job Source: Careerjet.ca