Office and Supply Coordinator, Corporate Administration

Job title: Office and Supply Coordinator, Corporate Administration

Job description: As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

In accordance with the Mission, Vision and Values, and strategic directions of BC Emergency Health Services, patient safety is a priority and a responsibility shared by everyone at BC Emergency Health Services (BCEHS), and as such, the requirement to continuously improve quality and safety is inherent in all patient and employee safety aspects of this position.

Reporting to the Provincial Manager of Administration, the Office and Supply Coordinator provides facilities support services and office supply management for their individual site (Victoria Keating or Vancouver Virtual Way). The Coordinator acts as the first point of contact for building-related issues, and ensures repairs/services are completed in a timely manner by opening work orders, maintaining service records and contracting vendors and trades people regarding repairs and services. The Coordinator is also responsible for maintaining the office supplies inventory, including furniture and desk supplies, for all staff at their site by placing orders from approved vendors and act as backup for reception as required. In addition the position will issue and retrieve parking and building passes for the site including maintaining the waiting list and contacting payroll when parking passes are issued.

This position will use computerized business application system skills including word processing, spreadsheets and Outlook to ensure timely maintenance of facilities, equipment, supplies and services needed for day to day operations at the Victoria Keating and Vancouver Virtual Way sites.

What you’ll do

• Receive requests related to building operations including plumbing, electrical, heating and ventilation systems, open work orders with Workplace Solutions Inc. (WSI), and ensure the repairs/services are completed as expected and in a timely manner. Escalate issues to the Facilities Coordinator if WSI is not able to resolve the issue or the work was not completed as expected.
• Act as point of contact for, and escort vendors and trades-people around the site for repairs, installing boards, pictures, and keyboard trays, and for delivery of new furniture, often coordinating one work order for multiple facility repairs.
• Using the work order system, maintain all service and repair records completed at the site.
• Monitor and maintain office supplies inventory for all departments at the site by placing orders from approved vendors such as Staples Advantage.
• Use corporate purchasing card to purchase office supplies and minor furniture and desk accessories – purchasing card limit $10K.
• Ensure furniture acquisitions are cost effective by checking internal furniture inventories, asset disposal services for surplus furniture, or by obtaining quotes from external vendors.
• Act as site contact and oversee the transfer to storage or disposal of furniture and office equipment.
• Coordinates parking and building passes by activating and deactivating passes for new and departing employees, notifying payroll when a parking pass has been issued and maintaining the parking pass wait list and notifying staff when parking is available.
• Participate on the office Occupational Safety and Health committee, and respond to concerns raised by the committee about building safety issues, by advising the landlord or maintenance vendor and ensuring appropriate and timely action is taken to mitigate the issue.
• Provides backup to the Receptionist.
• Performs other related duties as assigned.

What you bring

• Grade 12 and two years’ recent related experience or an equivalent combination of education, training and experience.
• Ability to keyboard 45 w.p.m.
• Ability to communicate effectively, both orally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type: Regular, Full-Time
Location: 302 – 2955 Virtual Way, Vancouver, V5M 4X6

Compensation: $23.40 / Hour
Hours of Work: 08:30-16:30 (Monday to Friday)
Requisition #132631E

What we do

The Provincial Health Services Authority ( ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Labor Agreement Facilities Subsector
Requisition # 132631E-2385278
Work Site 302 – 2955 Virtual Way, Vancouver
Job Type Regular, Full-Time
Salary/Rate $23.40 / Hour
FTE 1.00
Hours of Work 08:30-16:30
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date 06-Oct-2022

Company: Provincial Health Services Authority

Expected salary: $23.4 per hour

Location: Vancouver, BC

Job date: Fri, 09 Sep 2022 04:54:14 GMT

Job Source: Careerjet.ca

Click Here to Apply