Parks Operations & Administration Coordinator

Job title: Parks Operations & Administration Coordinator

Job description: Job Information

Job Title: Parks Operations & Administration Coordinator

Job Requisition ID: 33343

Ministry: Environment & Parks

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: October 24, 2022

Classification: Subsidiary 02B 3625 Program Services 2

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: .

Alberta Environment and Parks – We support Albertans in being proud stewards of air, land, water, and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources.

For more information about the Ministry of Environment and Parks, please visit our website at:

Role

Parks Regional Operations Branch is the largest front-line service delivery branch within Environment & Parks. Regional Operations is responsible for enabling outdoor nature-based recreation across 246 high-value sites, facilitates approximately 12 million visitors annually, and consists of a peak summer operating season team of over 650 permanent and seasonal staff. The Branch is responsible for the delivery of an eclectic range of front-line public services ranging from safe water plant operation to engaging interpretation shows.

Reporting to the Senior Operations Coordinator (SOC), the Parks Operations & Administration Coordinator (OAC) provides critical support to the Executive Director (ED) and Branch Leadership team to ensure that operational & administrative issues are efficiently and effectively coordinated. As a trusted advisor, the OAC ensures that the ED, SOC, and branch leadership receive timely and accurate briefings and advice on current and emerging topics.

The OAC focuses on coordinating the daily business flow in the Executive Director’s Office, developing & reviewing correspondence, providing administrative support to the Executive Director, and coordinating assigned operational programs.

Role (cont’d)

As the Parks Operations & Administration Coordinator you will:

• Identify and flag emerging issues to the ED, SOC and Parks Operations Directors.
• Work with ED and SOC to coordinate and assess priority files and issues.
• Guide and clarify action items issued to regions (e.g. Sit Rep, Action Requests).
• Review, analyze, and revise action requests from the Minister, DMO, and ADM offices.
• Draft general correspondence and speaking notes on ED’s behalf for branch updates/meetings.
• Ensure a cohesive branch voice is present and consistent in written correspondence and briefing documents.
• Manage the ED’s travel arrangements.
• Manage the ED schedule and ensure alignment with strategic priorities.
• Coordinate Branch information management and documents structure, while ensuring alignment with Divisional information management practices.
• Anticipate issues related to specific contracts and priorities, and address proactively by requesting information from appropriate contacts prior to ED review.
• Review, sort, and prioritize all incoming correspondence for the ED.
• Validate and process staffing requests, human resource documents, and oversee the implementation of the branch staffing request processes.
• Assess contracts, business cases, and amendments for completion and quality.
• Coordinate assigned operational programs such as Fire Bans and Safe Beaches.
• Support implementation of the branch integrated reporting framework.
• Coordinate with partner teams such as Environmental Enforcement Branch, and River Forecast Centre, to facilitate integrated operations.
• Provide secretariat support to branch committees as assigned.
• Establish and maintain strong working relationships with Directors, Regional Controllers, and Area Managers to ensure input and responses are consistent across the branch.

The Operations & Administration Coordinator works closely with the Senior Operations Coordinator, Branch Leadership Team, and the Parks Division Assistant Deputy Minister’s Office. This role is critical to ensuring cohesive and optimized Parks regional operations.

Qualifications

Education:

University graduation in a related, no experience required, or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

This position requires:

• The ability to constantly shift priorities in accordance with evolving operational requirements.
• Exceptional organizational, communication and information management skills.
• The acumen to develop and coordinate solutions to operational problems that facilitate and enable front line service delivery.
• The ability to distill disparate pieces of information from a variety of sources in order to synthesize the information into a clarified, holistic product.
• Ability to work within corporate processes to manage and resolve issues, while ensuring information flow with the necessary individuals.
• High-level computer skills using Microsoft Office Suite with an emphasis on word, power point, and excel.

Additional assets:

Preference will also be considered for candidates that have:

• Prior experience in front-line service delivery organizations.
• Technical knowledge of parks issues in recreation management, visitor experience, infrastructure management, tourism or conservation.
• Knowledge of the applicable pieces of legislation that may affect Parks Operations Division (Parks Act, FOIP Act, Public Lands Act).
• Knowledge of Ministry and GoA related policies, regulations, and legislation.
• An awareness of the roles and responsibilities of various ministry, government, and non-governmental entities to efficiently resolve issues.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: .

How Competencies will apply to this role:

Creative Problem-Solving – You will use your knowledge and expertise to create new and innovative solutions to coordinate operational and administrative issues.

Systems Thinking – You will have an understanding of how your role impacts working with others to see the larger picture of delivering the Alberta Parks program.

Develop Networks – You will interact with other branches, divisions and external stakeholders to research, share and develop innovative approaches to projects, plans and situations as they arise.

Build Collaborative Environments – You will use effective negotiation and facilitation skills to bring resolution to complex issues among diverse groups/individuals.

Drive for Results – Using your strong communication, and interpersonal skills, you will develop and deliver understandable information to key stakeholders, public audiences, and senior executives in government.

Salary

$2,281.95 to $2,993.39 biweekly ($59,559 to $78,127 /year)

Notes

Terms of Employment:

• Full-time based on 36.25 hours per week, Monday to Friday
• Occasional overnight travel will be required
• Class 5 driver’s license required

Please Note: Candidates may be asked to complete an exam / assessment as a part of the interview process.

What the GoA has to offer to prospective employees:

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance

How To Apply

Click on the “Apply nOW” button.

Candidates are required to apply for a job online. Please visit to learn more about creating a candidate profile and other tips for the Government of Alberta’s online application system.

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system, to access the main log in page where you are able to ‘Create an account’, reset your password (‘Forgot your password’) or ‘Sign In’ should you already have an account.

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) . Applicants are encouraged to include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Jane McEwen at .

If this competition is closed as per the closing date noted above, please continue to check http://www.jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.

Company: Government of Alberta

Expected salary:

Location: Edmonton, AB

Job date: Sun, 09 Oct 2022 05:20:06 GMT

Job Source: Careerjet.ca

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