Property Administration Manager
Job Overview
Job title: Property Administration Manager
Job description: Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place. We’re looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we’d like to hear from you.
Working Arrangement Hybrid
Job Description
The Property Administration Manager is typically only present in offices that require the performance of complex accounting functions which need in-depth accounting knowledge. Complexity in the role may be due to the number and type of properties in the portfolio (own-use, investment) and hence each type of property has its own accounting and reporting requirements. The incumbent is responsible for overseeing the preparation of accurate and timely monthly, quarterly, and annual financial reporting required by business partners and Real Estate Finance.
Reporting to the AVP and Regional Director, Corporate Real Estate, the Property Administration Manager is accountable for overseeing the preparation of accurate and timely monthly, quarterly, and annual financial reports in order to meet Head Office reporting requirements. The job holder is accountable for the accurate and timely coordination of all administrative and accounting functions including annual budgeting and quarterly forecasting. The incumbent acts as the Office Manager responsible for the effective administration of the Corporate Real Estate Office and as a liaison with Head Office.
Responsibilities:
Liaise with Real Estate Head Finance on all accounting transactions to ensure that the required information is entered into Yardi Voyager system, the financial accounting system on a timely basis.
Prepare the annual property operating budgets to derive annual accommodation cost as well as the annual Performance to Plan (PTP) for the Corporate Real Estate office. Ensure that the input of budgets and monthly/quarterly reforecasts into Yardi is done on a timely basis to meet given deadlines. Draft the executive reports (quarterly and budget), ensure accuracy, consistency and compliance. These reports are reviewed by all the CRE Managers at the property, before it is transmitted to HO. Adhere to and reinforce established SOX policies.
Record monthly Yardi transfer of all PtoP charges and salary allocations to applicable operational and shared service projects ensuring accuracy of all charges.
Verify the completeness and accuracy of financial information processed through Yardi Voyager System.
Assist Facilities Management, conference centre, fitness centre and cafeteria shared service properties in analyzing and interpreting operating statements. Be the main point of contact for the internal/external auditors.
Monitor input of entries in the Real Estate Yardi system and resolve issues or problems that may arise.
Review cost control fixed asset projects and ensure Head Office Accounting Guidelines are followed for projects closure.
Lead and manage the Property Administration staff for the Corporate Real Estate Office. Perform all staffing functions including hiring, training, motivating, performance assessment and development. Review Property Administration staff’s monthly journal entries to ensure accuracy of the entries before posting.
Liaise between MLI business units regarding PtoP charges, Parking charges, Rent charges, all shared services income and expense issues.
Collaborate and consult with counterparts in other regions to share best practices and explore solutions to common problems.
Comply with health and safety policies, protocols and regulations in place for Real Estate. Ensure Property Administration staff follow policies and procedures when handling Moneris Machine transactions.
Processing all incident reports to OHS Manager/Compliance/Insurer. Maintain office staff count and update organizational charts monthly for submission to Head Office.
Train staff on financial applications used within Real Estate and assist Real Estate Systems in troubleshooting and correcting problems encountered by the Corporate Real Estate staff.
Review, recommend, and implement improvements to established procedures and processes to increase operational efficiency.
What motivates you?
You obsess about customers, listen, engage and act for their benefit.
You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
You thrive in teams and enjoy getting things done together.
You take ownership and build solutions, focusing on what matters.
You do what is right, work with integrity and speak up.
You share your humanity, helping us build a diverse and inclusive work environment for everyone.
What we are looking for
Post secondary degree or diploma required
Accounting designation – CMA, CGA, CA or CPA preferred
Minimum 7 years of progressive experience in accounting, preferably in the Real Estate industry, minimum 2 years’ management experience
Enrollment in the Real Property Administrator (RPA) certificate program
Sound knowledge of Real Estate accounting and administration concepts including Tririga
Experience using Yardi would be an asset
Aptitude to analyze financial data (including investigative, reconciliation & problem solving skills)
Excellent PC skills
Self starter, strong organizational and time management skills with the ability to be flexible to changing environments as well as manage multiple tasks; work independently and set priorities to consistently meet deadlines
Strong influencing and communication skills with ability to build and maintain effective relationships
Ability to communicate business information to internal/external customers and co-workers
What can we offer you?
A competitive salary and benefits packages.
A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
A focus on growing your career path with us.
Flexible work policies and strong work-life balance.
Professional development and leadership opportunities.
Our commitment to you
Values-first culture
We lead with our Values every day and bring them to life together.
Boundless opportunity
We create opportunities to learn and grow at every stage of your career.
Continuous innovation
We invite you to help redefine the future of financial services.
Delivering the promise of Diversity, Equity and Inclusion
We foster an inclusive workplace where everyone thrives.
Championing Corporate Citizenship
We build a business that benefits all stakeholders and has a positive social and environmental impact.
Every career at Manulife/John Hancock provides the opportunity to learn new skills and move your career forward. Ready to make an impact somewhere? What are you waiting for? Apply today.
About John Hancock and Manulife
John Hancock is a unit of Manulife Financial Corporation, a leading international financial services group that helps people make their decisions easier and lives better. We operate primarily as John Hancock in the United States, and Manulife globally, including Canada, Asia and Europe. We provide financial advice, insurance and wealth and asset management solutions for individuals, groups and institutions. Assets under management and administration by Manulife and its subsidiaries were CAD$1.3 trillion (US$1.1 trillion) as of June 30, 2021. Manulife Financial Corporation trades as MFC on the TSX, NYSE, and PSE, and under 945 on the SEHK. Manulife can be found at .
One of the largest life insurers in the United States, John Hancock supports more than 10 million Americans with a broad range of financial products, including , , , , and . Additional information about John Hancock may be found at .
Manulife is an Equal Opportunity Employer
At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact .
Company: Manulife
Expected salary:
Location: Toronto, ON
Job date: Sun, 11 Sep 2022 00:35:04 GMT
Job Source: Careerjet.ca